Administrative Assistant at Surge Energy

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

0.0

Posted On

27 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingual Mandarin, Executive Administrative Support, Calendar Management, Strategic Planning Coordination, Board Preparation, M&A Review Support, Cross-border Communication, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Document Management, Travel Coordination, Expense Management, Confidentiality

Industry

Oil and Gas

Description

Administrative Assistant (Bilingual Mandarin/English) Position Summary Surge Energy is seeking an experienced Administrative Assistant –to act as the primary administrative partner to the Strategy Office in Houston, TX. The role reports to senior leader within Strategy Office and requires a proactive professional who can seamlessly coordinate strategic planning initiatives, board preparations, M&A reviews, and cross-border executive communication. The ideal candidate is detail focused, exceptionally organized, possesses unwavering discretion, thrives in a fast-paced corporate environment and is fully bilingual (professional or native fluency) in English and Mandarin to bridge communication gaps with international stakeholders. Key Responsibilities * Provide executive administrative support to the Strategy Office. * Manage calendars, meetings, travel arrangements, expenses, and daily administrative priorities. * Coordinate meetings with executives, board members, internal departments, outside counsel, brokers, consultants, and other professional advisors. * Prepare meeting agendas, organize materials, track follow-up items, and maintain meeting records. * Support preparation of board materials, strategy updates, acquisition summaries, due diligence trackers, and executive presentations. * Coordinate documents related to strategic planning, acquisition opportunities, consultant engagements, invoices, engagement letters, and confidential communications. * Maintain organized files for strategic projects, meeting notes, executive correspondence, consultant work products, and transaction-related materials. * Assist with cross-border communication, scheduling, and document routing between U.S. and international stakeholders. * Handle confidential business, executive, board, and transaction-related information with discretion. Competencies for Success * Manages Ambiguity: Operating effectively when things are not certain or the way forward is not clear. * Interpersonal Savvy: Relating comfortably with people across levels, functions, culture, and geography. * Global Perspective: Taking a broad view when approaching issues, utilizing a global lens. * Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals. * Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. * Situational Adaptability: Adapting approach and demeanor in real time to match shifting demands. Required Qualifications * Bachelor’s degree in Business Administration or related field preferred. * 3+ years of experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Legal Assistant, or similar role supporting executives or senior teams. * 2+ years of executive or administrative experience in Oil and Gas operations. * Native or professional fluency in both English and Mandarin (written and verbal) strictly required. * Demonstrated organizational, communication, and follow-up skills. * High level of professionalism, discretion, and confidentiality. * Strong attention to detail and ability to manage multiple priorities and deadlines. * Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and document management tools and technologies. Company Overview Surge Energy is an independent, Houston-based upstream oil and gas company focused on the development, production, and acquisition of high-quality oil and gas reserves, primarily in the Permian Basin. As the company continues to grow through strategic planning, acquisitions, capital deployment, and cross-border coordination, Surge Energy is establishing a dedicated Strategy Office to drive executive decision-making and long-value creation. Who We Are Success at Surge is defined not only by what we achieve, but how we achieve it. Every employee is expected to demonstrate the following behaviors to be considered an effective performer: * Safety – We conduct our work in a way that ensures EVERYONE SAFELY RETURNS TO FAMILY and friends every single day * Integrity – We do THE RIGHT THING with high ethics and standards in compliance with laws, regulations, and policies * Teamwork – We work together collaboratively creating SUCCESS AS ONE TEAM * Excellence – We always STRIVE FOR INNOVATION AND IMPROVEMENT using our mistakes as positive learning experiences * Transparency – We work with OPENESS AND CANDOR creating an atmosphere of strong communication, trust and credibility #LI-DNI #LI-DNP

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Responsibilities

Provide high-level administrative support to the Strategy Office, including managing calendars, travel, and board preparations. Facilitate cross-border communication between U.S. and international stakeholders using fluency in English and Mandarin.