Administrative Assistant at Syringa Networks LLC

Boise, Idaho, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Apr, 26

Salary

0.0

Posted On

27 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Time Management, Communication, Microsoft Office Suite, Attention to Detail, Problem Solving, Decision Making, Confidentiality, Adaptability, Teamwork, Customer Service, Organizational Skills, Event Planning, Clerical Support, Discretion, Notary License

Industry

technology;Information and Internet

Description

Description We are seeking a highly organized and professional Administrative Assistant to serve as the main admin of our technology services company. This dynamic role requires a versatile and proactive individual who can interact seamlessly with all personnel and departments while ensuring smooth day to day office operations. High energy is needed as there is no down time in this position. There is always a team or project that will need your assistance. We value teamwork, efficiency and a positive work environment. This is a great opportunity for someone who enjoys a very varied role, thrives in a professional setting and takes pride in being the go-to person for office operations. This position requires a high level of interpersonal skill, computer savvy, confidentiality, and discretion. This is an in-person, on-site position with required working hours from 8:00 AM to 5:00 PM, Monday through Friday. It is an hourly role offering limited overtime opportunities. Essential Job Functions: · You will be the friendly voice and face welcoming guests, screening callers/visitors/customers to determine nature of visit and direct to appropriate personnel. Notify coworkers of waiting visitors. · Provides general office support with a variety of clerical activities as needed to support the front desk and various teams within Syringa. · Support managers of our facilities through open communication and directing vendors as needed. · Open, sort, and date stamp the mail and distribute in a timely manner. · Notify employees of FedEx, UPS and courier deliveries. · Maintain discretion in handling confidential information. · Assist with catering details (ordering, pick up or delivery and setup), travel arrangements, expense reports, and purchase requests. · Foster a positive company culture while supporting all departments administratively thus enhancing our workplace experiences. · Participate in employee engagement activities, including leading or assisting in coordination of potlucks and multiple event planning opportunities. · Familiarize yourself with common company contracts, signature requirements, and maintaining contracts database. · Ability to acquire and maintain an active Idaho Notary license. · Stock and maintain kitchen supplies for multiple breakrooms, including coffee, snacks and cleaning supplies. · Maintain paper and office supply inventory levels for multiple copy rooms. · Maintain a neat and tidy desk and front lobby appearance. · Maintain vehicle check-out system and vehicle maintenance/registrations. · Errands and tasks as needed with a focus on meeting customer and company needs. · Additional tasks as assigned. Requirements Knowledge, Skills, and Abilities: · Strong interpersonal skills with the ability to communicate effectively and professionally with employees, customers, vendors, and business partners. · Exceptional time-management skills with the ability to prioritize multiple tasks, manage competing deadlines, and adapt to changing priorities. · This position requires excellent grammar, spelling and punctuation skills for clear, professional communication. · Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and DocuSign. · High attention to detail, strong problem-solving abilities, and sound decision-making using available information. · Ability to read, comprehend, and follow instructions accurately while demonstrating good judgment. · Must possess a valid driver’s license and can operate a company or personal vehicle without restrictions. · Quick learner with the ability to adapt to and utilize various internal software programs efficiently. · Physical ability to stand and sit for extended periods and lift 20 pounds as needed. · Understanding and adherence to company policies and procedures. · Ability to work effectively in a fast-paced environment, both independently and as part of a collaborative team. Education and Experience: · High school diploma required · Minimum of 2 years administrative assistant or similar experience required, 5+ years of experience will be preferred

Responsibilities

The Administrative Assistant will serve as the main admin for the technology services company, ensuring smooth day-to-day office operations and providing support to various teams. Responsibilities include welcoming guests, managing office supplies, and assisting with catering and travel arrangements.