Administrative Assistant at Sysco

, , United States -

Full Time

Start Date

Immediate

Expiry Date

29 Mar, 26

Salary

33.65

Posted On

29 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication, Customer Service, Detail Orientation, Problem Solving, Planning, Organization, Microsoft Office Suite, Proofreading, Confidentiality, Time Management, Meeting Coordination, Record Keeping, Budget Preparation, Event Preparation, Interpersonal Skills

Industry

Food and Beverage Services

Description

Company: US0055 Sysco Seattle, Inc. Sales Territory: None Zip Code: 98032 Travel Percentage: 0 Compensation Range: $22.40 - $33.65 The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors. You may be eligible to participate in the Company's Incentive Plan. BENEFITS INFORMATION: For information on Sysco’s Benefits, please visit https://SyscoBenefits.com JOB SUMMARY JOB SUMMARY This position provides professional administrative support to the executive leadership team and assigned leaders within departments. RESPONSIBILITIES Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information). Establishes and maintains positive working relationships with contacts both within the Seattle site and across the Pacific Northwest Region team, suppliers, and customers. Assists supported leader in staff capacity by coordinating office services, budget preparation and control, housekeeping, records control, and special management studies. Schedules conferences, appointments, meetings and travel arrangements for senior staff. Records minutes of meetings or other sessions and composes summaries to ensure that proper and accurate records of discussions and information are available. Reads and screens correspondence, daily. Identifies critical issues within identified parameters and prioritizes correspondence. Uses MS Outlook and Teams to create and maintain calendars, schedule and organize activities such as meetings and department activities and meeting room management. Assists team with copying, filing, communications, internet research requests, etc. Processes invoices and expense reports for payment. Generates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested. Anticipates needs and completes special projects as assigned. Performs other support duties as assigned by senior staff. Ability to work off hours and some weekends as needed for special events and event prep. QUALIFICATIONS Education High School diploma or equivalent. Associates degree or equivalent with some related specialized coursework preferred. Experience At least 4 years of professional administrative support experience in a professional office environment. Certificates, Licenses and Registrations Certified Professional Secretary (CPS) certification preferred, but not required. Professional Skills Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors. Strong detail, analytical, problem solving and quality orientation. Exceptional written and verbal communication skills; excellent telephone etiquette and maintain a positive demeanor in difficult or challenging situations.. Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail. Must have the ability to plan and prioritize workload to meet day to day needs. Demonstrate a sense of urgency and the ability to work in a fast-paced environment. Working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar. Maintain confidentiality and exercise discretion concerning confidential and sensitive information. Able to read and comprehend basic instructions, short correspondence, and memos. Strong organization, analytical and follow up skills. Ability to work on multiple projects concurrently and capable of working with little direct supervision. Proficiency with Microsoft Office Suite/ software including Word, Excel, PowerPoint, Outlook, and Teams with an understanding of the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc. Outstanding word-processing skills (50 - 60 wpm) and business writing ability. Accurate and precise proofreading skills. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear. Frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Working Conditions To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. #LI-NC2 OVERVIEW: Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service. AFFIRMATIVE ACTION STATEMENT: Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates. Sysco is the global leader in selling, marketing and distributing food products to restaurants, healthcare and educational facilities, lodging establishments and other customers who prepare meals away from home. Its family of products also includes equipment and supplies for the foodservice and hospitality industries. With more than 71,000 colleagues, the company operates 333 distribution facilities worldwide and serves approximately 700,000 customer locations. For fiscal year 2022 that ended July 2, 2022, the company generated sales of more than $68 billion. Information about our Sustainability program, including Sysco’s 2022 Sustainability Report and 2022 Diversity, Equity & Inclusion Report, can be found at www.sysco.com.

Responsibilities

The Administrative Assistant provides professional administrative support to the executive leadership team and assists in coordinating office services, meetings, and travel arrangements. Responsibilities include creating and proofreading documents, maintaining records, and managing correspondence.