Administrative Assistant at Tailstorm Health Inc

Chandler, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Oct, 26

Salary

65000.0

Posted On

17 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Microsoft Office, Written Communication, Verbal Communication, Multitasking, Organization, Attention To Detail, Invoice Processing, Vendor Communication, Onboarding Support, Record Keeping

Industry

Pharmaceutical Manufacturing

Description

ABOUT MEDIVANT HEALTHCARE Medivant Healthcare is a U.S.-based pharmaceutical manufacturer focused on producing high-quality, sterile injectable medications for hospitals and healthcare providers across the nation. With FDA-inspected facilities in Chandler and Deer Valley, Arizona, Medivant is committed to efficiency, regulatory excellence, and operational integrity in every aspect of pharmaceutical manufacturing. POSITION SUMMARY The Administrative Assistant provides critical support to Medivant’s leadership and operations teams by managing communications, coordinating schedules, maintaining records, and ensuring smooth day-to-day administrative operations. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism. KEY RESPONSIBILITIES * Provide administrative and clerical support to department managers and executives. * Manage calendars, schedule meetings, and coordinate travel arrangements. * Prepare correspondence, reports, and internal documentation. * Maintain organized electronic and paper filing systems. * Assist with purchasing, vendor communications, and invoice processing. * Support onboarding and HR administrative tasks as needed. * Handle incoming calls, emails, and mail distribution. * Track and order office supplies and coordinate facility maintenance requests. * Assist in preparing presentations, reports, and meeting minutes. * Uphold confidentiality and data integrity at all times. QUALIFICATIONS * Associate degree in Business Administration or related field, or equivalent work experience. * 2+ years of experience in administrative, office management, or executive support roles. * Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint). * Excellent written and verbal communication skills. * Ability to multitask, prioritize, and meet deadlines in a fast-paced environment. * Strong organizational skills and attention to detail. Preferred: * Experience working in a manufacturing, pharmaceutical, or healthcare environment. * Familiarity with ERP or document control systems (e.g., NetSuite, SAP). * Notary certification or HR administrative experience a plus. COMPENSATION & BENEFITS * Salary range: $55,000 – $65,000 annually, based on experience. * Comprehensive health, dental, and vision coverage. * 401(k) plan with employer match. * Paid vacation, holidays, and sick leave. * Opportunities for career advancement within a growing organization.

Responsibilities

Provides critical administrative support to leadership and operations teams by managing communications, schedules, and records. Responsibilities include handling correspondence, purchasing, and supporting HR tasks to ensure smooth day-to-day operations.