About the job

Key Responsibilities

• Provide general administrative and clerical support to the department/team.
• Manage emails, correspondence, telephone calls, and routine enquiries.
• Schedule and coordinate meetings, appointments, and calendars.
• Prepare letters, reports, presentations, spreadsheets, and other business documents.
• Maintain accurate electronic and physical filing systems.
• Perform data entry and ensure records and databases are updated accurately.
• Coordinate meetings, including preparation of agendas, meeting rooms, and supporting documents.
• Prepare minutes of meetings (MOM) and follow up on action items when required.
• Coordinate with internal departments, vendors, clients, and other stakeholders.
• Assist with travel arrangements, accommodation, and transportation when required.
• Support purchase requests, invoices, expense claims, and other administrative documentation.
• Monitor office supplies and coordinate procurement/replenishment.
• Handle confidential information and documents professionally.
• Support management and team members with ad-hoc administrative requirements.

Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration, Management, or a related discipline.
• Strong proficiency in Microsoft Office – Word, Excel, PowerPoint, and Outlook.
• Good written and verbal communication skills in English.
• Strong organizational, coordination, and time-management skills.
• Ability to multitask and manage priorities effectively.
• Professional communication and interpersonal skills.
• High level of accuracy and attention to detail.