Administrative Assistant – Technical Services, Mechanical Systems & Field S at Southern Company

Birmingham, Alabama, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

0.0

Posted On

22 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Duties, Data Entry, Phone Inquiries, Meeting Planning, File Management, Time Reporting, Procurement Card Administration, Microsoft Office Suite, Oracle Enterprise Foundation, Communication Skills, Problem Solving, Organizational Skills, Confidentiality, Interpersonal Skills, Team Player

Industry

Utilities

Description

Administrative Assistant – Technical Services, Mechanical Systems & Field Support This position will be located at the Energy Center (Colonnade), Birmingham, AL JOB SUMMARY The Administrative Assistant position provides administrative and clerical support to the Technical Services – Mechanical Systems & Field Support Management and Staff. The successful candidate will handle all aspects of administrative support duties including but not limited to the following responsibilities: General administrative and clerical duties to support management and associated functional areas as required. Providing administrative support such as data entry, phone inquiries, meeting planning/calendar maintenance, and file management. Manage Enterprise Foundation applications for department procurement card administration, processing invoices, expense statements, timesheets and special projects. Ensure that time reporting for departments is appropriately administered each pay period Procuring supplies for use by the department Serve as back up to other functional areas within the Technical Services organization The position requires excellent oral and written communication skills. A working knowledge of Enterprise Foundation solutions is required. This position requires the ability to work with confidential information and the ability to properly handle sensitive information. This position will report to the General Manager, Mechanical Systems & Field Support. This is a non-exempt position and the salary will be commensurate with the applicant’s education and experience. JOB REQUIREMENTS Education: High School diploma or GED equivalent required Experience: Three or more years’ experience in a high volume office environment is required. High level of proficiency using Microsoft Office suite (Word, Excel, PowerPoint, Outlook) is required. Experience using Oracle Enterprise Foundation solutions is highly preferred. Experience working with all levels of management is highly preferred. Experience in working in a corporate office setting is required. Experience dealing with special communication protocols and procedures is required. Knowledge, Skills & Abilities: Demonstrated exceptional professional communication and interpersonal skills. Demonstrated problem solving and decision-making skills. Proficiency in Microsoft Office applications. Excellent time management, planning, problem-solving, and organizational skills. Ability to interact credibly with all levels of employees and management in a team environment. Ability to work in a fast-paced environment with multiple or changing priorities with minimal supervision. Ability to take initiative and personal responsibility to successfully handle all details of the job. Ability to maintain confidentiality and appropriately handle sensitive information. Behavioral Attributes: Must exhibit Southern Company Values – Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance. Ethical behavior, total commitment, and superior performance. Demonstrate initiative in getting work accomplished with minimal direction. Must perform daily with a safety-focused attitude and commitment to zero accidents and injuries. Ability to work as a team player and willing to assist team members with a variety of tasks. Welcomes opportunities to gain additional knowledge on new technology or procedures. BENEFITS: Competitive Pay Excellent benefits packages which includes: Medical and dental coverage Defined Pension/Cash Balance Benefit Plan Performance-sharing plan 401(k) plan with a generous company match Bonus opportunities Tuition Reimbursement ***Please submit an updated resume with your application*** About Southern Company Southern Company (NYSE: SO) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com. Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf. Additional and specific details about total compensation and beneﬁts will also be provided during the hiring process. Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. Southern Company Services

Responsibilities

The Administrative Assistant provides administrative and clerical support to the Technical Services Management and Staff. Responsibilities include data entry, meeting planning, file management, and managing procurement card administration.