Purpose & Overall Relevance for the Organisation:
To provide a high level of administrative support, specifically to the Senior Director and his direct reports, so as to ensure efficient management and running of the department on a day to day level.

Key Responsibilities:

• Organise business trips for the SLT, including visa application
• Process company expenses
• Treats all kind if information; including incoming mail, documentation, copying, distribution, filing and archiving.
• Support in coordinating and scheduling meetings where all SLT members are required
• Follow up on meeting actions (if requested)
• Key contact point for information management, ensure content compliance and update.
• Manage cost center, invoicing budget tracking and reporting
• Format, type and edit a variety of material, including minutes, reports and confidential material.
• Receive and screen calls and host external visitors.
• Schedule and arrange appointments, meetings and conferences.
• Coordinate and organize all travel arrangements, also include the management of travel expenses.
• Resolve problems requiring knowledge of company policies and procedures, e.g. administration of vacation leave and sickness forms.
• Carry out special projects and assignments as requested.
• Handle the office communication, office supplies and departmental equipment.
• Team event organization and support to other events when needed.

Key Relationships:

• Senior Management Team
• All GBS departments

• Organise business trips for the SLT, including visa application
• Process company expenses
• Treats all kind if information; including incoming mail, documentation, copying, distribution, filing and archiving.
• Support in coordinating and scheduling meetings where all SLT members are required
• Follow up on meeting actions (if requested)
• Key contact point for information management, ensure content compliance and update.
• Manage cost center, invoicing budget tracking and reporting
• Format, type and edit a variety of material, including minutes, reports and confidential material.
• Receive and screen calls and host external visitors.
• Schedule and arrange appointments, meetings and conferences.
• Coordinate and organize all travel arrangements, also include the management of travel expenses.
• Resolve problems requiring knowledge of company policies and procedures, e.g. administration of vacation leave and sickness forms.
• Carry out special projects and assignments as requested.
• Handle the office communication, office supplies and departmental equipment.
• Team event organization and support to other events when needed