Administrative Assistant at The City of Fort Worth

Abbotsford, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

06 Apr, 26

Salary

28.62

Posted On

06 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail-Oriented, Organizational Skills, Communication Skills, Interpersonal Skills, Critical Thinking, Workers' Compensation Processes, Administrative Support, Microsoft Office Suite, Data Entry, Customer Service, Financial Management, Problem Solving, Team Player, Self-Starter, Attention to Detail, Time Management

Industry

Executive Offices

Description

Pay Range: $22.90 - $28.62/hr. | $47,632 to $59,539/annually Job Posting Closing on: Thursday, January 8, 2026 📅 Workdays & Hours: Monday – Friday 7:30am – 4:30pm Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, and Professional Development Opportunities. Find Out More! The City of Fort Worth is one of the fastest-growing large cities in the U.S. Our employees serve nearly one million residents, promoting our values of exceptional customer experience, mutual respect, diversity, continuous improvement, ethical behavior, and accountability. The Code Compliance Department is seeking a detail-oriented Administrative Assistant to serve as the department’s Human Resource Coordinator (HRC). Additionally, this position will act as the key point of contact for the department’s Workers’ Compensation claims while overseeing routine administrative and technical tasks including special projects as needed. We are looking for a critical thinker who can quickly adapt to changing situations. The ideal candidate will have experience with workers’ compensation processes and administrative support, along with strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The candidate should also have excellent communication and interpersonal skills to collaborate effectively across teams, as well as a proactive and collaborative attitude, demonstrating initiative and the ability to build strong working relationships. Minimum Qualifications: Associate’s degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field Four (4) years of clerical and administrative experience Preferred Qualifications: Experience in municipal government administrative roles including financial management Experience in direct interaction with municipal boards and commission or public hearings Advanced to expert proficiency working with Microsoft Office Suite (Outlook, Word, Excel), with an extremely high proficiency in Microsoft Excel and the ability to create custom reports, and visualized information to analyze and utilize large datasets Experience in Peoplesoft Financial System Strong organization skills, ability to prioritize tasks, manage multiple assignments simultaneously and meet deadlines consistently Strong attention to detail with a commitment to accuracy, consistency, and accountability in all documentation produced Aptitude for complex issue resolution Team Player and Self-starter The Administrative Assistant job responsibilities include: Provides accurate and detail-oriented administrative support to staff, including preparation of deadline-sensitive legal documents, scheduling meetings, and screening clients and phone calls. Performs a wide range of clerical and word-processing duties, including telephone and in-person interactions with internal and external parties, ensuring accurate data entry into multiple City databases, invoice processing, and record maintenance. Delivers customer service to internal and external stakeholders by answering inquiries, resolving complaints, or directing individuals to appropriate departments or personnel. Reviews and evaluates applications, documents, files, and records for completeness, accuracy, and eligibility for various City services. Conducts title research and investigations, verifying ownership history, encumbrances, liens, and judgments using public records, databases, and online tools; prepares reports for legal review, compliance, and quality assurance. Processes payments and fees and compiles fiscal, statistical, and program-related reports; calculates and verifies financial data, balances accounts, updates records, tracks expenditures, and monitors available balances. Renews departmental licenses, certificates, permits, and other required documentation in compliance with applicable regulations and deadlines. Serves as Executive Secretary for Building Standards Commission Hearings, coordinating pre-hearing logistics, participating in hearings in a speaking role, assisting staff and citizens during proceedings, preparing official meeting minutes, and serving as a notary public as assigned. Provides general staff support to the assigned department and serves as backup for other staff positions as needed. Performs other related duties as assigned. Adheres to assigned work schedules and complies with Department and City attendance policies, Personnel Rules, and Regulations. Working Conditions and Physical Demands Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions. Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

Responsibilities

The Administrative Assistant provides administrative support, including preparing legal documents and scheduling meetings. They also handle customer service inquiries and maintain accurate records for the department.