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Administrative Assistant at THE GALMAN GROUP

Jenkintown, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Mar, 26

Salary

0.0

Posted On

19 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Communication, Organization, Time Management, Database Management, Report Generation, Project Coordination, Problem Solving, Attention to Detail, Professionalism, Team Collaboration, Office Management, Billing Assistance, Scheduling, Correspondence

Industry

Real Estate

Description

Description The Administrative Assistant is responsible for providing high-level administrative support at our Property Management Offices. The Administrative Assistant will be responsible for preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and answering questions as they relate to Galman Properties, Requirements Coordinate between maintenance, janitorial, and security staff regarding any requests or work orders. Assisting with all special projects or tasks as needed. Drafts and edits letters, reports, and other documents. Works with maintenance staff and outside vendors to ensure property management concerns are addressed Ensures that deadlines are met and adapts to changing priorities. Inputs and updates information in databases and spreadsheets. Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Assist Property manager with phones. Assist with resident correspondence, needs and request. Provide recommendations according to customer needs or preferences. Maintain polite and professional communication via phone, e-mail, and mail. Coordinate internal and external resources to expedite workflow. Oversee and achieve organizational goals while upholding best practice Assisting with billing needs. Other duties as required. Specialized Skills & Knowledge Must be able to work in a fast-paced and customer service-oriented environment Performs duties under pressure and meets deadlines in a timely manner Education High School Diploma or Equivalent (College Degree or Coursework Desirable)

Responsibilities

The Administrative Assistant provides high-level administrative support, including preparing correspondence, scheduling meetings, and answering questions related to Galman Properties. They also coordinate with maintenance and other staff to ensure property management concerns are addressed.