Job Title: Administrative Assistant
Company: The Machining Center (TMC)
Location: 582 Hamilton Rd. Belleville ON. K8n 4Z5
Employment Type: Part Time. 25-30 hours per week.
_ Flexible Hours. Read through Ad for more details! _
(position expected to evolve into a full-time role within the next three years)
Compensation: $20-25 per hour.

JOB SUMMARY:

The Administrative Assistant at The Machining Center (TMC) plays a critical role in supporting the smooth and efficient operation of daily business activities. This position requires a detail-oriented and organized professional capable of multitasking, prioritizing tasks, and maintaining a high standard of work.

QUALIFICATIONS:

• Proven experience in an administrative or similar role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite (Word, Access, Excel, Outlook) and familiarity with other relevant software.
• Ability to work independently and as part of a team.
• Attention to detail and commitment to accuracy.
• Familiarity with ISO systems is a plus.

PREFERRED SKILLS AND ATTRIBUTES:

• Experience in a manufacturing or machining environment.
• Knowledge of work order processing and inventory control systems.
• Ability to adapt to a dynamic and fast-paced environment.

• Maintain a well-organized workspace and keep all paperwork in order.
• Complete tasks efficiently and with a high degree of organization.
• Understand and operate within TMC’s ISO system.
• Greeting visitors and managing reception area.
• Answering phones and directing inquiries.
• Assist with work order processing, including creation, material handling, subcontracting, and finishing.
• Material and specific hardware ordering.
• Enter time sheet data accurately and promptly.
• Assist with preparation and packaging of completed items.
• Provide support for shipping and receiving operations, including working with Brokers to import and export machined and fabricated assemblies.
• Organize and schedule training sessions.
• Oversee inventory stock control and manage controlled materials.
• Format CMM reports and certificates of conformance.
• Draft and file Non-Conformance Reports.
• File Work Orders and Quotes systematically (physical and digital).
• Support administration with scheduling tasks, including updating scheduling sheets and preparing documents for scheduling meetings.
• Process Purchase Orders (POs) and manage customer portals.