Hours are to be scheduled by the Property Manager, depending upon the season. Must be available to work weekends and holidays. 9 a.m. (EDT) to 5p.m. (EDT). Monday through Friday.

JOB SUMMARY

Perform various marina operations under the guidance of Property Manager, clerical, customer service, and other administrative duties as required while maintaining professionalism and confidentiality. Responsibilities will vary depending on the season and day-to-day activities.

MUST HAVE QUICK BOOKS ON LINE KNOWLEDGE

• Strong sense of customer service.

STRONG COMPUTER SKILLS IS A MUST!

• Excellent organizational and time management skills.
• Work productively in a team environment with high levels of interruption.
• Function in a high seasonal volume environment and within time constraints to meet deadlines.
• Knowledge of modern business communication, including style and format of letters, minutes, and reports.
• Establish priorities, work independently, and proceed with objectives under minimal supervision.
• Strong written and verbal communication skills.
• Knowledge of: administrative, general office and, procedures and practices, and customer service principles.
• Working knowledge of financial services and basic accounting principles.

PHYSICAL AND MENTAL REQUIREMENTS

• Maintain a high level of confidentiality.
• Demonstrate ability to: collect, evaluate and analyze data relating to administrative functions; use with competency a personal computer and email, word processing and spreadsheet software, learn new software programs; accurately enter and proof data, understand and apply applicable rules, regulations policies, and procedures; plan, organize, prioritize and coordinate work assignments; communicate effectively both verbally and in writing; prepare reports; maintain a valid driver’s license and establish and maintain effective working relationships engendering a team environment; and provide professional, pleasant customer service.
• Lifting, carrying, and pushing up to 10-25 lbs. regularly, 25-30 lbs., occasionally.
• Ability to stand and walk regularly throughout workday

TRAINING, EDUCATION, & EXPERIENCE

• Minimum of one (1) years’ experience working in the field of Administrative Support or comparable fields.
• Advanced in Microsoft Office Products
• Strong technological skills including computer, tablet, audiovisual control systems, multipurpose printer/copier/fax machine, etc.
  Business Casual Attire
  Job Types: Full-time, Part-time
  Pay: $18.00 - $21.00 per hour

Ability to Commute:

• New Buffalo, MI 49117 (Required)

Ability to Relocate:

• New Buffalo, MI 49117: Relocate before starting work (Required)

Work Location: In perso

BASIC JOB PURPOSE

This team member will execute high-level administrative support for management. Ensure delivery of high-quality, consistent service. Maintain complete confidentiality.

ESSENTIAL FUNCTIONS

• Implement the Moorings Promise, Mission, and Vision and exhibit the Moorings values including truthfulness, integrity, and teamwork. Communicate and live The Moorings’ core purpose, values, and organizational culture daily.
• To provide administrative support to the Property Manager. Responsible for running front office counter.
• Follow through with renter/owner letters regarding association violations.
• Check phone and voice mail messages daily taking detailed messages, including, name(s), time of call, and phone numbers.
• Responsible for drafting and processing rental contracts for seasonal slip rentals; maintaining a detailed checklist, following up on process & payments sending invoices and letters when necessary.
• Receive seasonal rental payments, forward the checks to slip owners; maintain detailed files, checklists, and reports.
• Contact seasonal renter regarding late rental payments
• Responsible for coordinating ice sales, and office supplies.
• Process payables: Open mail, stamp each invoice with payable, and date stamp forward to PM for processing. In absence of PM; Enter payables, complete blanks on the invoice (vendor, amount, account code), print out a detailed payable summary, copy all invoices, and forward the originals to the proper company.
• Responsible for writing and maintaining work orders.
• Assists in the preparation of Board of Directors, and annual meetings.
• Prepares general correspondence.
• Assists with newsletters, and bulk mailing.
• Assists in maintaining and updating the Key Card system including issuance/collection of fees, disbursing additional cards.
• Responsible for Clubhouse reservations, deposits, and coordinating cleaning.
• Responsible for maintaining boater insurance certificates and collecting when expired.
• Maintain general office filing system.
• Responsible for all filing within the office.
• Answer phone and check answering machine messages; write down detailed messages; and assist whenever possible.
• Responsible for the appearance of the office.
• Any other duties as assigned by the Marina Management.