Administrative Assistant

at  The State of Kansas

POSITION SUMMARY:

This Administrative Assistant position is located at the Salina Area Office. This position provides clerical support for the Construction Office through receptionist duties, data entry, filing, and various other assigned duties, and serves as assistant and backup to the Area Office Manager. The Administrative Assistant also assists more experienced technicians with day-to-day paperwork to allow them more time in the field mentoring others.
NOTE: Due to the nature of the work, incumbent may/will be required to work additional hours when needed, including nights and weekends. Work may be extended to 12 hour shifts as deemed necessary during emergency situations for communication activities or for inventory items. Additional hours will be assigned by the supervisor depending upon the needs of the agency.

MINIMUM QUALIFICATIONS

• Six months of experience in general office, clerical, or administrative support work.
• Education may be substituted for experience as determined relevant by the agency. Transcripts are required for education to be considered.

PREFERRED QUALIFICATIONS

• Computer experience.
• Accounting knowledge.

POST-OFFER/PRE-EMPLOYMENT REQUIREMENTS

• This position is subject to pre-employment physical testing. The selected candidate will be required to pass the screening as a condition of employment.
• Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue’s (KDOR) website at https://www.kdor.ks.gov/apps/taxclearance/Status.aspx.If you need assistance with the tax clearance, please contact KDOR at (785) 296-3199 or by email at kdor_specialprojects@ks.gov

JOB RESPONSIBILITIES MAY INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

• Composes, reviews, and proofreads construction reports and associated paperwork to ensure project and contract information accuracy.
• Obtains information from various sources to research, review, and prepare the documents necessary for preconstruction meetings and project processes.
• Front desk reception duties, including filing project records, contractor payrolls, EEO reports, and confidential personnel filing.
• Employee and equipment time entry.
• Processes payments.
• Enters data, runs, reports, and assists with supplies and inventory.
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