Administrative Assistant at Tlingit Haida Tribal Business Corporation

Dededo, Guam, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

23.15

Posted On

18 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Support, Documentation, Scheduling, Filing, Records Management, Report Preparation, Spreadsheet Creation, Presentation Development, Calendar Maintenance, Meeting Coordination, Communication, Inventory Tracking, Procurement Coordination, Onboarding Support, Offboarding Support

Industry

Defense and Space Manufacturing

Description

Subsidiary: KIRA Services Job Title: Administrative Assistant Work Location: Unaccompanied Housing Program Office, Guam Labor Category: Full-Time / Non-Exempt - SCA Clearance Level: Must be able to obtain and maintain a Tier 1 Public Trust Salary: $23.15 per hour Health & Welfare: $5.55 per hour At Tlingit Haida Tribal Business Corporation (THTBC), your work goes beyond the job description—it becomes part of a purpose-driven legacy. Our continuous commitment to growth directly contributes to the strength, resilience, and future of the communities we support. Our growth fuels programs, services, and lasting value for the Tribe, making every success a shared one. For over 35 years THTBC and its subsidiaries has delivered essential services to federal clients across the globe. Whether supporting logistics, information technology, cyber security, or facilities operations, we are united by a shared mission: to create meaningful economic opportunity and growth of the Tlingit & Haida Tribes of Alaska. Together We Grow – One Mission, One Team – With a Commitment to Serve ---------------------------------------- Scope of Work: The Administrative Assistant provides administrative and clerical support to the Program Office. This role supports daily office operations, assists with documentation and scheduling, and coordinates to ensure efficient program operations and responsive user support. Responsibilities: * Provide day-to-day administrative support to the Program Office, including correspondence, document preparation, filing, and records management. * Prepare reports, spreadsheets, presentations, and other program documentation using standard office software. * Maintain calendars, schedule meetings, coordinate conference calls, and prepare meeting materials and minutes as required. * Receive, review, and route incoming communications (email, phone calls, mail) and respond to routine inquiries. * Maintain office supplies, track inventories, and coordinate procurement requests in accordance with company procedures. * Support onboarding and offboarding administrative activities for program personnel, including coordination of access, equipment requests, and required documentation. * Ensure administrative processes comply with contract requirements, company policies, and applicable government regulations. * Develop presentation materials, briefing documents, and charts as needed. * Adhere to company policies, procedures, and safety regulations. * Perform other duties as assigned. Minimum Requirements: * Minimum of three (3) years of administrative support experience, preferably in a government or program office environment. * Strong organizational skills with the ability to multitask and prioritize work effectively. * Customer service skills for interfacing with internal teams and external clients. * Must be able to read, write, speak, and understand fluent English. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with work order systems such as Maximo preferred. * Must be able to satisfactorily complete a Tier 1 (Public Trust) background check, if required for the position. * Must be able to maintain ability to access government worksite. * Must possess and maintain a valid state driver’s license and a safe driving record, in accordance with company policy, to operate vehicles or equipment as required for the position. Physical Demands / Work Environment: * Ability to sit or stand for extended periods while working at a computer or desk. * Frequent use of hands for typing, data entry, and handling paperwork. * Physical requirements may include (but are not limited to) the ability to lift up to 25 pounds, pushing, pulling, carrying, stooping, bending, squatting, and reaching for long periods of time. * Must be able to work on-call, alternate, and extended shift schedules when necessary to meet the mission requirements, including weekends and holidays. ---------------------------------------- All candidates must successfully complete pre-employment screening, which may include but is not limited to a criminal background check, motor vehicle record review, and a 5-panel drug test, in accordance with company policy and applicable laws. Benefits: We offer a flexible benefits package including medical, dental, and vision plans, TRICARE Supplemental, critical illness coverage, employee discounts, wellness seminars, company-paid life and short-term disability insurance, optional long-term disability, paid leave, a 401(k) plan, and identity theft protection to support your health and financial well-being. For represented positions, the benefits and leave offered will be as defined under the applicable Collective Bargaining Agreement. Equal Employment Opportunity: We are proud to be an equal opportunity employer and comply with all applicable federal, state, and local employment laws. All applicants will be considered for employment without regard to race, color, religion, creed, national origin, gender, gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy, parental status, or any other characteristic protected by law. Reasonable Accommodation: If you have a disability or medical condition and need reasonable accommodation, please inform the designated recruiter during the hiring process.

Responsibilities

The Administrative Assistant provides essential administrative and clerical support to the Program Office, focusing on daily operations, documentation, scheduling, and coordinating user support to ensure efficient program functioning. Responsibilities include managing correspondence, preparing various program documents, maintaining calendars, handling incoming communications, and managing office supplies.