Administrative Assistant to Associate Director of Public Relations at East Chicago Public Library

East Chicago, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

31 May, 26

Salary

0.0

Posted On

02 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Secretarial, Administrative Support, Public Relations, Correspondence, Typing, Report Preparation, News Release Preparation, Story Writing, Web Page Calendar Entry, Display Setup, Exhibits, Research, Mailing List Maintenance, Poster Design, File Maintenance, Photography

Industry

Libraries

Description

Description Category/Classification: Administrative Staff – Non-Exempt Reports to: Associate Director of Public Relations General Summary Under general direction, the Administrative Assistant of Public Relations performs secretarial, administrative, and public relations tasks as assigned by the Associate Director of Public Relations. Performs various administrative tasks dealing primarily with the production, duplication and distribution of program and public relations materials. Essential Functions and Responsibilities Primary responsibility is to act as assistant to the Associate Director of Public Relations; handling correspondence, typing evaluations, and monthly reports, interacting with staff and in general providing support in all aspects of the work of the Associate Director of Public Relations. Prepares news releases by gathering information and writing stories. Distributes news releases to media and enters library events into the library’s web page calendar. Participates in planning and setting up displays and exhibits that relate and promote library materials to events and/or current topics of interest. Performs extensive research on the internet and other sources to search for items and ideas to use in displays. Responsible for maintaining the library’s mailing lists and processes all mail labels for invitations to programs. Produces all public relations correspondence, i.e. thank you letters for book/program/monetary donations; distributes memos and other communications to staff as directed by the Associate Director of Public Relations. Designs posters for book displays and as directed Assists in maintaining departmental files Photographs library events as assigned. Assists in running the Duplo machine as needed. Performs other work-related duties as assigned

Responsibilities

The primary responsibility is to act as an assistant to the Associate Director of Public Relations, handling correspondence, reports, and general support for all aspects of their work. This role also involves preparing and distributing news releases, managing web calendar entries, and participating in the planning and setup of promotional displays and exhibits.