Administrative Assistant to Executive Leadership at Wyandot Memorial Hospital

Fort Bridger, Wyoming, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Sep, 26

Salary

0.0

Posted On

06 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Microsoft Office, Written Communication, Verbal Communication, Interpersonal Skills, Organization, Prioritization, Multitasking, Confidentiality, Customer Service, Meeting Coordination, Record Keeping, Minute Taking, Liaison, Financial Processing

Industry

Hospitals and Health Care

Description

Join our team at Wyandot Memorial Hospital, where you’ll find a supportive, community-focused environment, excellent benefits, and the opportunity to make a real difference in the lives of our patients. Be part of a dedicated team that values teamwork, professional growth, and a strong commitment to compassionate, high-quality care. The Administrative Assistant to Executive Leadership position is part of the Administration department and is a full-time role working 80 hours per two-week pay period. This position provides administrative support to the Chief Financial Officer, Chief Nursing Officer, and Chief Operating Officer by coordinating schedules, managing communications, preparing meeting materials, and maintaining records to support daily executive operations. The role serves as a key point of contact between executive leadership, hospital departments, and external partners while ensuring efficient office operations, confidentiality, and timely follow-through on organizational priorities. Standard working hours are Monday through Friday from 8:00 AM to 4:30 PM, with occasional evening or weekend hours as needed. Qualifications High School Diploma or GED required Associate’s degree in secretarial studies, office technology, business, or related field preferred. Previous administrative or executive support experience preferred. Advanced proficiency in Microsoft Office applications. Excellent written, verbal, and interpersonal communication skills. Strong organizational, prioritization, and multitasking abilities. Ability to work independently and manage multiple deadlines. Professionalism, discretion, and ability to maintain confidentiality. Strong customer service skills and ability to work collaboratively with others. Notary Public certification or ability to obtain certification preferred. Key Responsibilities Manage complex calendars and coordinate scheduling for executive leadership. Prepare agendas, meeting materials, and supporting documentation for leadership meetings. Record meeting minutes and track follow-up items to support accountability. Draft and edit executive communications and correspondence. Maintain organized digital and physical records for operational and regulatory needs. Serve as a liaison between executive leadership, staff, and external contacts. Support administrative and financial processes, including invoice-related activities. Coordinate office logistics, incoming inquiries, and departmental communications. Perform receptionist, secretarial, and other administrative duties as assigned. Wyandot Memorial Hospital is a proud, independent community hospital serving Upper Sandusky and the surrounding region since 1950. We’re not part of a large healthcare system—which means we make decisions locally, prioritize personalized care, and stay focused on what matters most: our patients and our people. Our team enjoys a supportive work environment and a competitive benefits package that includes OPERS retirement, paid time off, comprehensive insurance, tuition assistance, and service bonuses. At Wyandot Memorial, you’re part of a close-knit team where your voice is heard and your work truly makes a difference. This employer participates in E-Verify. Please review the following notices for important information regarding your rights and employment eligibility verification: E-Verify Participation Notice: E-Verify Participation Poster English and Spanish Right to Work Notice: If you have the right to work, don't let anyone take it away

Responsibilities

Provide high-level administrative support to the CFO, CNO, and COO by managing complex calendars and coordinating communications. Act as a primary liaison between executive leadership, hospital departments, and external partners to ensure efficient operations.