Position: Administrative Assistant to the Building Principal
Schedule: Full-Time, 12-Month Position
Salary: In accordance with AFSCME Clerical Collective Bargaining Agreement

POSITION OVERVIEW:

Ipswich Public Schools is seeking a highly organized, personable, and collaborative individual to join our office staff as an Administrative Assistant. This position supports the administrative functions of a school building and plays a vital role in the daily operations of the school office, with a strong focus on financial coordination, communication, and logistical support.

QUALIFICATIONS AND SKILLS:

• Ability to work independently and manage multiple responsibilities
• Exceptional attention to detail and organizational skills
• Strong written, verbal, and technology communication skills
• Skilled in prioritization, problem-solving, and analysis
• Excellent customer service and interpersonal abilities
• Proficiency in Microsoft Office, Google Workspace, and other relevant systems
• Familiarity with school operations is preferred but not required

• Assist with the management of school-based financial operations, including:
• Appropriated budgets
• Grants and revolving accounts
• Student activity accounts
• Reimbursements and extra compensation
• Coordinate purchasing and payroll tasks
• Support the planning and logistics of school trips and events
• Maintain communication with families, staff, and external partners
• Provide front office support, including:
• Answering phones and greeting visitors
• Scheduling appointments
• Covering for the school secretary when needed
• Maintaining office equipment and supply inventory
• Assist with maintaining the school website and updating digital communications