Administrative Assistant to the CEO / President at Navigator Credit Union

Gautier, Mississippi, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Feb, 26

Salary

0.0

Posted On

13 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Strategic Agility, Strong Communicator, Leadership Presence, Organizational Mastery, Technological Fluency, Analytical Fluency, Emotional Intelligence, Proactive Problem-Solver, Dependable, Flexible, Collaborative

Industry

Financial Services

Description

Description This role is designed for a professional who thrives on making things happen – someone who can think strategically, execute effectively, and help the CEO lead more efficiently. The ideal candidate will not only manage the flow of work but also elevate it, ensuring the CEO’;s time and focus are spent on the highest-impact priorities. If you have a passion for exceptional service, relationship building, and want to be a part of a team that focuses on creating substantial value in the communities we serve, while exceeding goals, we want to hear from you! We encourage all interested, qualified candidates that enjoy working in a fast paced environment to apply. We provide competitive compensation, paid vacation after 90 days, paid holidays, 401k with a company match, medical, referral bonus, and several other benefits after 30 days employment for our team members including incentive opportunities. Navigator Credit Union is an Equal Opportunity Employer. Navigator does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Full Time/Non-Exempt Role The Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This individual serves as a trusted extension of the CEO, ensuring alignment, communication, and follow-through across all areas of the organization. This role goes beyond traditional administrative duties – it requires sound judgment, initiative, and leadership presence to help the CEO operate a maximum effectiveness and foster cohesion among the executive team. The ideal candidate is proactive, organized, emotionally intelligent, and capable of representing the CEO internally and externally with professionalism and discretion. Key Responsibilities Executive Support & Coordination · Manage and optimize the CEO’s calendar, schedule, travel, and meeting logistics, ensuring time is aligned with organizational priorities. · Anticipates needs and prepare materials, talking points, and background information for meetings and events. · Draft, edit, and manage correspondence and communications on behalf of the CEO. · Maintain absolute confidentiality and handle sensitive matters with tact and sound judgement. Leadership & Strategic Partnership · Attend key meetings. · Alongside or in place of the CEO, capture outcomes, identify action items and ensure follow-up. · Serve as a liaison between the CEO and executive team, helping to drive accountability and progress on organizational priorities. · Track strategic initiatives, manage cross-functional projects, and coordinate follow-up to ensure commitments are met. · Prepare executive-level reports and dashboards that summarize progress on key initiatives, organizational metrics, and departmental performance; analyze data to identify trends, risks, and opportunities for decision-making. · Provide insight and feedback to help the CEO make informed decisions, identifying patterns, risks, and opportunities. · Partner with the CEO in planning and executing board meetings, executive offsites, and other leadership events. Organizational Effectiveness · Coordinate information flow between departments, ensuring the CEO remains informed and decisions are effectively communicated. · Support and occasionally lead the implementation of company-wide initiatives championed by the CEO. · Develop systems and tools that enhance the productivity and efficiency of the Executive Office. · Build trusted relationships across the credit union, modeling integrity, professionalism, and collaboration. Administrative Excellence · Manage expense reporting, vendor relationships and office operations for the Executive Office. · Prepare and maintain records, documentation, and reports. · Perform other duties as assigned to advance the organizational and leadership objectives. Education & Experience Bachelor’s degree in Business Administration, Communications, Organizational Leadership, or a related field preferred. 5+ years of experience supporting senior executives or managing executive operations, financial services or mission-driven organization experience a plus. Skills & Competencies · Strategic Agility: Understands organizational dynamics and can help translate vision into execution. · Strong Communicator: Excellent verbal, written, and interpersonal skills; able to represent the CEO professionally. · Leadership Presence: Confident, poised, and capable of influencing others without formal authority. · Organizational Mastery: Exceptional prioritization, planning, and follow-through. · Technological & Analytical Fluency: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word) and project management tools such as Asana, PolicyPro, or similar platforms; able to compile, analyze, and present data in clear, actionable formats for executive use. · Emotional Intelligence: Demonstrates discretion, empathy, and professionalism in all interactions. · Proactive Problem-Solver: Anticipates needs, mitigates risks, and identifies solutions before issues arise. · Dependable & Flexible: Thrives in a dynamic environment, balancing multiple priorities with composure and accountability. · Collaborative: Builds strong relationships across teams to ensure alignment with progress ADA REQUIREMENTS: PHYSICAL REQUIREMENTS: · Perform primarily sedentary work with limited physical exertion and occasional lifting of up to 10 lbs. Sits more than 6 hours a day. Must be capable of climbing / descending stairs in emergency situation. Must be able to operate routine office equipment including telephone, copier, facsimile, and calculator. Must be able to routinely perform work on computer, sitting for an average of 6-8 hours per day, when necessary. Must be able to work extended hours whenever required or requested by management. Must be capable of regular, reliable and timely attendance. WORKING CONDITIONS: · Must be able to routinely perform work indoors in climate-controlled shared work area with minimal noise. MENTAL AND/OR EMOTIONAL REQUIREMENTS: · Must be able to perform job functions independently or with limited supervision and work effectively either on own or as part of a team. Must be able to read and carry out various written instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be able to perform basic mathematical calculations with extreme accuracy. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines / requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising highest level of discretion on both internal and external confidential matters. Must be able to stay calm when being challenged by customers in a stressful manner.

Responsibilities

The Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This role requires sound judgment, initiative, and leadership presence to help the CEO operate at maximum effectiveness.