Administrative Assistant to the President (Full Time / Days) at Texas Health Resources

Southlake, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jan, 26

Salary

0.0

Posted On

19 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Organization Skills, Verbal Communication, Written Communication, Interpersonal Skills, Office Software Applications, Desktop Publishing, Business Correspondence, Scheduling, Meeting Coordination, Report Creation, Liaison Skills, Administrative Support, Time Management, Problem Solving

Industry

Hospitals and Health Care

Description

Administrative Assistant to President - Full Time Days Bring your passion to Texas Health so we are Better + Together Work location: Texas Health Southlake - 1545 E. Southlake Blvd., Southlake, TX 76092 Work hours: Full Time, Days, 40 hours weekly, Monday-Friday 8am-5pm (onsite) Administrative Services Department Highlights: Direct support to the President of Texas Health Southlake Partner closely with Administrative Assistants in other departments Be part of Fortune’s 100 Best Companies to Work For® 2025 Here’s What You Need High School Diploma or Equivalent required 5 years of experience in support of a department, supervisor, or projects required Executive Administrative experience in a fast-paced Healthcare setting preferred. Experience supporting a Director, Executive Leader, or above preferred Advanced office software applications skills & experienced user of office & desktop publishing applications e.g. Word, Power Point, Excel spreadsheet creation and other presentation software to create presentations and some analysis, and collaboration platforms e.g. Microsoft Outlook and Teams. Proven experience producing various forms of business correspondence-e.g. business letters, memos, written and statistical report documentation for production. Good project management & organization skills. Excellent verbal, written communications & interpersonal skills. Ability to give instructions & clearly explain any type of problems or situations. What You Will Do Assistant to the President: Manage schedules by setting appointments, prioritizing and communicating with callers Work with numerous internal and external personnel to follow-up with issues, obtain services, and/or finalize agreements and plans Ensure priority matters are identified and communicated accurately and timely follow up as necessary Relieve President of administrative matters by anticipating needs, prioritizing importance and taking action to meet them Serve as a liaison communicating instructions and/or information to hospital/executive management, direct reports, internal/external customers, committees and physicians Schedule meetings, act as reporting secretary for both multidisciplinary clinical and non-clinical committee meetings, manage recording of minutes, arrange for conference rooms, catering and/or audio/visual equipment, ensure materials are produced effectively Use various database and advanced software to create routine and non-routine reports, documents, presentations for meetings (hospital and/or corporate), committees, seminars, education or events?? create drafts or final written correspondence Monitor deadlines and ensure deadlines are met Liaison for purchasing, payroll, expense tracking and reports, equipment, I/S activities Administrative Support to Executive Administration Staff Administrative Support to Other Departments/Individuals Additional perks of being a Texas Health employee: Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, student loan repayment program as well as several other benefits. A supportive team environment with outstanding opportunities for growth. Entity Highlights: Texas Health Southlake has been proudly serving Southlake and the surrounding communities for 20 years as of October 2024. As Southlake’s first hospital and with 51,600 square feet, 18 surgical specialties,17 inpatient suites, 6 observation suites, 6 operating rooms, 3 physical therapy centers, a pain management suite and a 24/7 Emergency Room, we bring exceptional care to those we serve every day. We specialize in Bariatric, Cardiology, Colo-rectal, Ear, Nose & Throat, Emergency Room, General Surgery, Internal and Family Medicine, Imaging services and much more. Texas Health Southlake has received numerous accolades including U.S. News and World Report’s High Performing Hospital Award for 2022-2023 in 3 adult procedures and conditions – Spinal Fusion, Hip Fracture, and Hip Replacement. We received a 5-star Rating by Becker’s Hospital Review making THSL one of only 18 hospitals in the state of Texas to receive 5-stars. We were awarded with the TJC’s Gold Seal of Approval for Spine Surgery, and we were awarded the Pinnacle of Excellence Award for Patient Experience award winner in Outpatient Services, employee engagement, physician engagement, and clinical quality performance. If you’re ready to join us in our mission to improve the health of our community, then let’s show the world how we’re even better together! Learn more about our culture, benefits, and recent awards. Do you still have questions or concerns? Feel free to email your questions to recruitment@texashealth.org #LI-MG1

Responsibilities

The Administrative Assistant will manage the President's schedule, prioritize appointments, and communicate with various personnel. They will also relieve the President of administrative matters and serve as a liaison for communication with internal and external stakeholders.