OFFICE ADMINISTRATIVE SKILLS:

• You have knowledge of office practices and procedures in order to facilitate the organization, development and improvement of systems (i.e. filing systems, information distribution systems, incoming mail and reception services)
• You have the ability to acquire knowledge of legislation and regulations (i.e. Freedom of Information and Protection of Privacy Act) and ministry and institutional organizational structure, policies, strategic directions and priorities in order to respond to requests appropriately

JUDGEMENT AND ANALYTICAL SKILLS:

• You have strong judgment to determine the extent of information to be provided in response to inquiries, ensuring confidentiality
• You have strong time management skills in order to determine workload priority when performing a variety of tasks with conflicting deadlines
• You demonstrate organizational and problem solving skills in coordinating administrative work flow to ensure completion within prescribed timelines
• You have effective analytical skills to recognize errors by verifying accuracy and completeness of documents and correspondence

COMMUNICATION AND INTERPERSONAL SKILLS:

• You have excellent communication skills to provide information to others in person, on the telephone and in writing by email and prepare accurate letters, memos and reports as required
• You are tactful when responding to a wide variety of inquiries from staff and external contacts

COMPUTER SKILLS:

• You have proven computer proficiency with word processing, spreadsheet, database, intranet/internet and e-mail software as well as various office equipment

DON’T MEET EVERY QUALIFICATION?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

HOW TO APPLY:

• You must apply online.
• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
• Read the job description to make sure you understand this job.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

LANGUAGE REQUIREMENTS AND ASSESSMENT:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the “position(s) language” section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you’ll also need to pass a French-language proficiency test.

THE POSITIONS AT THE KENORA JAIL, FORT FRANCES JAIL, MONTEITH CORRECTIONAL COMPLEX, THUNDER BAY CORRECTIONAL CENTRE AND THUNDER BAY JAIL QUALIFY FOR THE NORTHERN ATTRACTION INCENTIVE PROGRAM (NAIP). NAIP IS A PILOT RECRUITMENT PROGRAM WHICH OFFERS FINANCIAL INCENTIVES TO NEW HIRES IN SPECIFIC POSITIONS IN DESIGNATED INSTITUTIONS AND PROBATION AND PAROLE OFFICES IN NORTHERN ONTARIO, INCLUDING EXTERNAL CANDIDATES TO THE ONTARIO PUBLIC SERVICE AND EXISTING EMPLOYEES WHO AGREE TO WORK FOR A TERM OF THREE YEARS.

Do you have strong administrative, organizational and communication skills? If so, consider this role with the Ministry of the Solicitor General where you will provide a variety of administrative support services to the Superintendent.

In this role, you will:

• Support the overall operation of the institution by providing a variety of effective and confidential administrative services to the Superintendent and senior management
• Discuss confidential and sensitive issues with the Superintendent and senior management
• Respond to inquiries from the public, ministry officials, ombudsman and other agencies and organizations
• Compose and distribute a wide variety of confidential material
• Prepare, type and distribute confidential agendas and packages for various joint employer/union committee meetings
• Coordinate travel and accommodation request

These roles come with a comprehensive compensation and benefits package that include:

• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling service