ABOUT US:

Trackless Vehicles is a leading manufacturer of municipal sidewalk tractors, proudly serving our customers for over 50 years. We take pride in our craftsmanship, our commitment to customer service, and our strong team values. We are seeking a dedicated Administrative Assistant to join our administrative team and support our finance department.

POSITION OVERVIEW:

The Accounting Assistant will be responsible for processing invoices, managing payment schedules, assisting with month-end reconciliations and front office receptionist functions. The ideal candidate will be detail-oriented, organized, and able to maintain accuracy in a fast-paced environment while upholding the high standards of Trackless Vehicles.

QUALIFICATIONS:

· Post-secondary education in accounting, finance, or related field, or equivalent experience.
· Experience in accounts receivable or customer service
· Strong attention to detail and accuracy.
· Excellent organizational and time-management skills.
· Proficient in Microsoft Office, particularly Excel and Outlook.
· Ability to work both independently and collaboratively in a team environment.

· Prepare and issue accounts receivable invoices in accordance with company policies.
· Monitor customer accounts for overdue payments and follow up as required.
· Assist with bank reconciliations and month-end closing activities.
· Maintain accurate financial records and filing systems.
· Arrange travel and logistics for management and sales staff
· Coordinate supplies and logistics for meetings and events
· Answer telephone, greet visitors and receive routine inquiries in person and by phone, relaying calls and messages to appropriate personnel.

· Communicate professionally with vendors, customers, and internal staff regarding account matters.

• Assist with special projects and other administrative duties as assigned.