Administrative Assistant Transportation at AUXILIO INC

Romulus, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

0.0

Posted On

01 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Routing, Dispatching, Scheduling, Coordination, Compliance, Recordkeeping, Customer Service, Communication, Financial Support, Operational Support, Microsoft Office, Organizational Skills, Time Management, DOT Regulations, Logistics

Industry

School and Employee Bus Services

Description

Description Key Responsibilities: Administrative Support Perform general office duties including answering phones, managing correspondence, and maintaining filing systems. The administrative assistant will need to have CDL as driving will be needed on occasion. Routing and dispatching. Prepare, proofread, and distribute reports, memos, and transportation-related documentation. Maintain accurate driver and vehicle records in compliance with state and federal regulations. Scheduling & Coordination: Assist with scheduling routes, trips, and driver assignments. Support dispatch operations by communicating with drivers and staff regarding schedules or changes. Coordinate meetings, training, and departmental calendars. Compliance & Recordkeeping: Track driver certifications, licensing, and training requirements. Maintain compliance files (DOT, FMCSA, state regulations, and company policies). Assist in audits and ensure documentation is up to date. Customer & Staff Communication: Respond to inquiries from clients, parents, and community members regarding transportation services. Communicate schedule changes, updates, or issues promptly to staff and customers. Provide courteous and professional customer service at all times. Financial & Operational Support: Process purchase orders, invoices, and expense reports. Assist with payroll data entry and timesheet verification for drivers and staff. Track fuel usage, maintenance schedules, and transportation expenses. Project & Event Assistance: Support the planning and coordination of safety meetings and training events. Assist with special projects, seasonal transportation needs, and other administrative tasks as assigned. Requirements Qualifications: Previous administrative experience, preferably in the transportation or logistics industry. Strong organizational and time management skills with the ability to prioritize tasks. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and transportation/dispatch software (preferred). Excellent communication skills, both written and verbal. Knowledge of DOT and state transportation regulations is a plus

Responsibilities

The Administrative Assistant will provide general office support, including managing correspondence and maintaining filing systems. They will also assist with scheduling routes and maintaining compliance records for drivers and vehicles.