Administrative Assistant-Tribal Court at STANDING ROCK SIOUX TRIBE

Fort Yates, North Dakota, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Apr, 26

Salary

0.0

Posted On

10 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Time Management, Communication Skills, Customer Service, Microsoft Office, Office Equipment Operation, Record Keeping, Attention to Detail, Organizational Skills, Confidentiality, Reconciliation, Scheduling, Correspondence, Problem Solving, Team Collaboration, Flexibility

Industry

Government Administration

Description

SCOPE OF WORK: The Administrative Assistant will be responsible to provide administrative support of functions and operations of the Standing Rock Sioux Tribal Court. SUPERVISION: The Administrative Assistant will work under the direct supervision of the Standing Rock Sioux Tribal Court, Administrator who will provide guidance, direction and conduct performance evaluations. DUTIES AND RESPONSIBILITIES: 1. Maintains cuff accounts and conduct reconciliation of program expenditures. 2. Prepares purchase order requisitions for Standing Rock Sioux Tribal Court expenses. 3. Assist in preparation of staff time and attendance records. 4. Maintain time and attendance records of Court staff. 5. Prepares travel authorizations, mileage claims and expense reports for Court staff. 6. Creates forms necessary to streamline office functions. 7. Maintains and updates Tribal Code of Justice with corresponding postings for amendments. 8. Maintains calendars; schedules and coordinates appointments and meetings of Tribal Court Staff. 9. Maintains file and records; enters, transcribes, stores and retrieves information as requested. 10. Compose necessary correspondence, memorandums and route for signature. 11. Receives daily correspondence and routes for appropriate responses. 12. Answer phone and directs caller/visitor to appropriate staff. 13. Responds to requests for information and answers general Court questions. 14. Other tasks as assigned within the Scope of the Standing Rock Tribal Sioux Court operations and functions. QUALIFICATIONS: 1. Two (2) year degree in Business Administration, Management, Accounting, Office Systems. In lieu of minimum education requirement will consider, High School/GED with four (4) years of experience in office related field. 2. Effectively operate office equipment (copy, fax, printer, scanner and telephones). 3. Strong computer skills with effective knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) applications. 4. Strong written and verbal communication skills; understand and carry out both verbal and written instructions and request clarification when needed. 5. Solid customer service skills; maintain tact, courtesy, composure and flexibility when dealing with a variety of personalities. 6. Pass appropriate background check with no felony convictions. JOB REQUIREMENTS: 1. Comply with the Tribal Code of Justice and Code of Ethics as established by the Standing Rock Sioux Tribal Court. 2. Demonstrate strong work ethic and organizational skills with special attention to detail. 3. Must sign a confidentiality statement and understand the penalties for any violations. 4. Serve as delegate authority in the absence of the Tribal Court Administrator. 5. Knowledge of automated software applications as implemented. 6. Ability to communicate clearly and concisely; understand instructions in written and verbal forms. 7. Ability to assemble sorts and/or distributes documents, supplies and/or materials/items as requested. 8. Ability to plan, organize and prioritize tasks in order to meet deadlines. 9. Ability to arrange, coordinate or schedule meetings and appointments. NOTICE: SELECTED CANDIDATE(S) FOR STANDING ROCK SIOUX TRIBE POSITIONS ARE SUBJECT TO ALCOHOL AND DRUG TESTING. FAILURE TO ADHERE TO AND SUCCESSFULLY PASS THE ALCOHOL AND DRUG TESTING WILL BE CAUSE FOR REVOCATION OF JOB OFFER. No Tribal housing is available. The position is located in the Tribal Court Administration Building, Fort Yates, ND. For HR Office Use Only: Background Check Type Fingerprints MVR Child Care Trust Yes Yes

Responsibilities

The Administrative Assistant will provide administrative support for the Standing Rock Sioux Tribal Court, including maintaining accounts, preparing requisitions, and managing staff records. Additional duties include scheduling appointments, maintaining files, and composing correspondence.