Administrative Assistant at Trilon Group

Oakland, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

80000.0

Posted On

21 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Coordination, Travel Arrangements, Event Planning, Office Operations Management, Budget Management, Expenditure Tracking, Liaison, Organizational Skills, Attention To Detail, Communication, Problem-Solving, Microsoft Office 365, Excel, Outlook, MS Teams

Industry

Civil Engineering

Description

Administrative Assistant Department: Corporate/Administrative Employment Type: Full Time Location: Oakland, CA Compensation: $75,000 - $80,000 / year Description Alta Planning + Design is looking for an Administrative Assistant for our Oakland office. If you are looking to join an innovative organization and do work that connects people to places while advancing social justice, safety, and environmental resilience, apply with Alta today! About Alta Alta Planning + Design is a sustainable transportation company dedicated to creating active, healthy communities through planning, landscape architecture, engineering, and education/encouragement programs. Our core values and work bring about positive change by creating places that are geared toward moving people rather than cars, connecting community members to daily needs and human experience, and empowering every person to live an active healthy life. As a global leader in mobility innovation for 30 years with over 200 staff, we are dedicated to connecting people to places by working across disciplines and scale to address social justice, safety, and environmental resilience. Day to Day In this role, you'll provide high-level administrative support to multiple senior leaders in our Oakland office while managing day-to-day office operations. You'll coordinate complex calendars and meetings, plan and execute office events, and serve as a key liaison between leadership, staff, and external partners. You'll use your organizational expertise and proactive approach to anticipate needs, solve problems, and keep our office running efficiently. This position is based in our Oakland office with an in-office schedule Monday through Thursday. Essential job functions include: Provide executive-level administrative support to multiple senior leaders including calendar management, meeting coordination, and travel arrangements Plan, organize, and execute office events, meetings, and team gatherings Manage office operations including coordination of supplies, office space needs, and technology and security coordination with building management Support administrative office functions and serve as the primary point of contact for office-related inquiries Manage Oakland's office budget and track office expenditures Attend regular staff meetings to ensure workload balance and streamlined communication Serve as liaison between staff, leadership, building managers, vendors, contractors, and clients as needed Support senior leaders on additional tasks, as requested Qualifications Required This position requires a combination of skills, experience and education including, but not limited to 5+ years of experience as an executive assistant, administrative assistant, or senior project coordinator Proven experience supporting multiple executives and managing competing priorities Exceptional organizational skills with strong attention to detail and ability to anticipate needs Excellent oral and written communication skills with professional presence Proficient with Microsoft Office 365, Excel, Outlook, and MS Teams Ability to handle confidential information with discretion and professionalism Strong problem-solving skills and ability to work independently There are a number of additional skills, experience, and education that would be beneficial to this position including, but not limited to: Experience with Wrike, Deltek, and Adobe Creative Suite Bachelor's or Associate’s degree or equivalent experience Experience in a consulting or professional services environment Event planning and coordination experience Experience managing office budgets and vendor relationships What We Offer Compensation The pay range for this job in Oakland is $75,000-$80,000 annually. Placement within the range is based upon experience, skill-sets, and qualifications. Benefits Alta offers comprehensive benefits to all full-time employees: Medical: PPO or HSA medical plans, Alta pays 75% of the cost Dental/Vision: PPO, Alta pays 90% of the cost Life Insurance: Alta pays 100% of the premium for life and AD&D, equal to your base compensation 401(k): Alta provides a match up to 3% PTO: 21 days accrued annually to start Holidays: 11 total company paid holidays Paid Parental Leave/Short-Term Disability Additional Benefits: Wellness reimbursement up to $800 annually, Alta Gets Around benefit of up to $900 annually, 5-year travel award, and professional development opportunities #LI-CL1

Responsibilities

This role involves providing high-level administrative support to multiple senior leaders, including managing complex calendars, coordinating meetings, and handling travel arrangements. Additionally, the assistant will manage day-to-day office operations, coordinate supplies, and serve as the primary point of contact for office inquiries.