Maintain a functional office that optimizes and supports ongoing ministries of the church while providing support to pastoral and other staff. Create a welcoming ministry of encouragement and assistance to all who enter the church or communicate with Trinity electronically or by phone.
A. Performs a variety of clerical duties and provides designated administrative support to the Pastoral Staff, Ministry Staff, Church Council President, Committees, and volunteers.
A. Prepares communication pieces (printed and electronic) for the congregation including website updates as directed by Pastoral and Ministry Staff.
B. Prepares, and print Sunday and midweek bulletins weekly, and any other special bulletins as needed.
C. Obtain reports from staff members, Council, and committees for Trinity annual report.
D. Prepares the connection cards and children’s bulletins.
E. Prepares Sunday’s weekly announcements.
F. Collect articles, type, and edit for the Wednesday Weekly Email.
G. Post future livestreams to the Trinity Website.
H. Schedule Zoom meetings as needed.
I. Prepares a new Trinity phone book for members annually.
J. Distribute the Church council and committee minutes.
A. Attends weekly Ministry Staff planning meeting.
B. Maintains church records pertaining to the following church activities: congregational membership, marriages, baptisms, and funerals, and update electronic database.
C. Operates office equipment, oversees, and anticipates supply needs and maintenance, orders supplies and verifies resulting invoices.
D. Sorts mail and inter-office communications.
E. Help assign space appropriate for use for meetings, classes, workshops, etc. Facilitates space available for non-Trinity or community functions.
F. Provides a welcoming presence for all who contact or visit the church.
G. Coordinates and maintains effective procedures and efficient workflow.
H. Implements policies and procedures established by the Senior Pastor and/or Church Council.
I. Maintains the master calendar online, along with Financial Assistant.
J. Maintains a cohesive working relationship with the Pastoral Staff, Ministry Staff, Office Staff, Church Council, and members of the congregation.
K. Support office volunteers by providing any necessary training and supplies, as needed.
L. Provide readings from Sunday and Seasons for the nursing home volunteers.
M. Submit copyrights for music use during Trinity’s worship services, idealizing One License, CCLI and Sunday and Seasons.
N. Prepare the annual Parochial report and submit it to the ELCA website.
O. Update the congregational leadership directory on the ELCA website.
P. Assists with office coverage as needed, and provide vacation back-up for the Financial Assistant in his/her absence.
Q. Maintain and update records of members, including contact information, offering envelope numbers, and communion attendance.
R. Maintain the visitation spreadsheet for nursing home visits.
S. Advance the school grades in Servant Keeper.

MINIMUM QUALIFICATIONS:

A. Church clerical or related office experience.
B. Candidate must be self-directed, detail-oriented individual with demonstrable skills in the following areas: Written and verbal communications, typing, knowledge of various types of software used for publications, database maintenance, and website management,
C. Must have the ability to handle accurately and confidentially, church office details and congregational information.
D. Ability to multi-task and work through interruptions.
E. Should be a team player.
F. Should present a professional appearance, with a conscientious work ethic, teaching ability and accountability.
G. Experience working with Canva software would be very helpful
Job Type: Part-time
Expected hours: 32 – 35 per week
Work Location: In perso

Please refer the Job description for details