Administrative Assistant (UAE National ) at Egis Group

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

11 Jun, 26

Salary

0.0

Posted On

13 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Travel Coordination, Phone Handling, Email Correspondence, Document Preparation, Filing Systems, Event Planning, Data Entry, Record Keeping, Office Supplies Management, Bookkeeping, Expense Reports, Organizational Skills, Time Management, Multitasking

Industry

Civil Engineering

Description

Company Description Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world. With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. Job Description We are seeking an organized and efficient Administrative Assistant to join our team in Dubai, United Arab Emirates. As a UAE National, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning of our organization. Manage and maintain executive calendars, schedule meetings, and coordinate travel arrangements Handle incoming phone calls, emails, and correspondence in a professional manner Prepare and edit various documents, reports, and presentations Organize and maintain filing systems, both physical and digital Assist in planning and coordinating company events and meetings Perform data entry and maintain accurate records in company databases Provide general administrative support to various departments as needed Greet and assist visitors, ensuring a positive first impression of the company Manage office supplies inventory and place orders when necessary Assist with basic bookkeeping tasks and expense reports Qualifications UAE National status 0- 2 years of experience in administrative roles Strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Excellent verbal and written communication skills in English and Arabic Demonstrated ability to manage time effectively and multitask in a fast-paced environment Customer service orientation with a professional demeanor Bachelor's degree in Business Administration or related field (preferred) Familiarity with UAE business culture and practices Ability to work independently and as part of a team Proactive approach to problem-solving and task management Business Line: Consulting and Operations Type of contract: Permanent contract Service Line: OnM Operations Region: Middle East and South Asia Job Family: Assistant and Administration Profession: Assistant II

Responsibilities

The Administrative Assistant will be responsible for managing executive calendars, coordinating travel, handling professional correspondence, and preparing various documents and reports. This role also involves organizing filing systems, assisting with event planning, performing data entry, and providing general administrative support to ensure smooth office operations.