Administrative Assistant at Union County Government

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Full Time

Start Date

Immediate

Expiry Date

16 Feb, 26

Salary

23.0

Posted On

18 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Bookkeeping, Payroll Management, Document Preparation, Communication Skills, Microsoft Excel, Microsoft Office, Confidentiality, Problem Solving, Internal Audits, Regulatory Compliance, Teamwork, Mail Management, Invoice Monitoring, Organizational Skills, Attention to Detail

Industry

Government Administration

Description

Company Description This position is responsible for providing administrative assistance to Union County Ambulance and Highway. This includes providing customer service by phone and in person. This position will require maintaining accurate accounts and payroll records. This position will also include preparing, copying and filing documents, organizing and maintaining files, and other administrative tasks as needed. It will require maintaining accurate ledgers and logs. Job Description Answering phones, emails, call forwarding, and relaying messages to Ambulance and Highway Prepare, copy, transmit, scan and file documents as needed Maintain accurate bookkeeping for accounts Maintain accurate expenses on Motor Fuel Tax accounts Maintain bi-weekly payroll for employees Prepare and monitor invoices for payment Open and sort mail Formulate mailings Identify system(s) problems and assist to develop procedures to resolve problems Assist in internal audit reviews to ensure compliance and establish policies and procedures Conform with and abide by all regulations, policies, work procedures and instructions Perform other duties as assigned by the County Ambulance Director and Highway Engineer Qualifications Associate degree preferred Must be proficient in Excel and other Microsoft Office Software Accounting background preferred EMS medical background beneficial Motor Fuel Tax knowledge beneficial Excellent communication and customer service skills Must maintain strict confidentiality regarding all office and employee related information Must be trustworthy and work well with others inside and outside of the office (e.g. State agencies) Additional Information Full time position, 35 hours per week, 8:00 am to 4:00 pm (1 hour unpaid lunch) $23.00 an hour - FLSA Status: Non-exempt 10 vacation days, 4 personal days, and 12 sick days per fiscal year 15 paid holidays Illinois Municipal Retirement Fund - IMRF has provided employees a sound and efficient system for the payment of retirement, disability, and death benefits. Eligible to participate in available medical and dental insurance plan beginning the first day of the month following hire date. Vision reimbursement Life Insurance paid by the County Friendly and supportive coworkers The County will accept resumes until position is filled. Union County Government is committed to nondiscrimination in hiring, promotion, discharge, pay, fringe benefits, and other aspects of employment, on the basis of race, color, religion, sex, disability, age, national origin, veteran status, sexual orientation, gender identity, genetic information or ancestry.

Responsibilities

The Administrative Assistant will provide administrative support to Union County Ambulance and Highway, including customer service and maintaining accurate accounts and payroll records. Additional tasks include document management, bookkeeping, and assisting with compliance and internal audits.