Administrative Assistant at Union Maritime

Athens, Attica, Greece -

Full Time

Start Date

Immediate

Expiry Date

22 Mar, 26

Salary

0.0

Posted On

22 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Multitasking Skills, Service-Oriented Approach, Microsoft Office Suite, Google Workspace, Attention to Detail, Professional Demeanor, Discretion, Reliability, Basic Financial Tasks, Event Planning, Travel Arrangements, Digital Content Coordination, Property Management, Marketing Coordination

Industry

Maritime Transportation

Description

Administrative Assistant Location: Athens, Greece, with flexibility to travel Company: Abbey Real Estate - Real Estate Abbey Company overview Abbey Real Estate is a privately owned real estate investment and asset management company based in Athens, managing a diversified portfolio of properties on behalf of its principals. This position is employed by Abbey Real Estate (not Union Maritime) and is based full time in Athens, Greece. Role summary The Administrative Assistant plays a key role in supporting the daily operations of Abbey Real Estate’s Athens office. The role ensures smooth coordination between internal teams, tenants, service providers, and external partners, maintaining high standards of professionalism and attention to detail. The position requires strong organizational, communication, and multitasking skills, as well as a proactive and service-oriented approach suited to a fast-paced real estate environment. Provide day-to-day administrative and operational support to the Athens office. Manage diaries, appointments, and meeting schedules for senior team members. Prepare correspondence, documents, reports, and presentations in both Greek and English. Handle incoming communications, calls, and emails professionally, ensuring timely follow-up. Maintain accurate records, contracts, and property-related documentation. Support property management activities, including tracking maintenance requests and coordinating service providers. Assist with basic financial and accounting tasks such as invoice handling, budget tracking, and payment coordination. Update company databases and maintain property listings or marketing content as required. Assist with event planning, travel arrangements, and corporate logistics. Support marketing and communications efforts, including digital and social media content coordination. Required qualifications Bachelor’s degree in Business Administration, Real Estate, or a related field. 2+ years of experience in an administrative or office coordination role, ideally within property, investment, or professional services. Excellent written and spoken communication skills in Greek and English. Strong proficiency with Microsoft Office Suite and/or Google Workspace. Working knowledge of Canva or similar tools for creating marketing materials is an advantage. Exceptional organizational skills, attention to detail, and ability to manage multiple priorities. Professional demeanour, discretion, and reliability. What we offer Competitive salary, commensurate with experience. Flexible working hours and potential for hybrid arrangements when appropriate. Opportunity to work within a high-performing real estate investment environment. Supportive and collaborative team culture. Applications close 9 January 2026. This is an exceptional opportunity for a driven individual to join a leading real estate company at a critical juncture in its growth. If you are looking for a challenging, fast-paced role with the potential to grow and develop within an industry-leading organisation, we want to hear from you.

Responsibilities

The Administrative Assistant supports the daily operations of Abbey Real Estate’s Athens office, ensuring smooth coordination between teams and external partners. Responsibilities include managing schedules, preparing documents, handling communications, and supporting property management activities.