Department Office of the Dean - Augustana
Salary range $29,049.73 to $39,221.50 (pro-rated)
Hours per week 20
Grade 7
Posted date September 3, 2025
Closing date September 17, 2025
Position Type Part Time - Operating Funded

QUALIFICATIONS

• High School Diploma and a Diploma or Certificate in Office Administration plus 3 to 5 years relevant experience is required. Combination of education and years of relevant experience may be considered.
• Excellent computer skills with demonstrated proficiency in the following programs: Google Suite (Gmail, Docs, Sheets, Drive); MS Office Suite (Word, PowerPoint, and Excel).
• Excellent communication skills with all stakeholders from a variety of cultural backgrounds.
• Ability to work independently and collaboratively, manage time and workload effectively, meet deadlines and adhere to strict confidentiality guidelines, records management protocols, and all relevant university policies.
• Experience with HCM/PeopleSoft is considered an asset.
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
  The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
  L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l’université à postuler.
  Note: This opportunity will be available until midnight September 17, 2025, Edmonton, Alberta local time

• Manages correspondence for the faculty’s general contact email account, answers phones for the area, and ensures that queries are properly directed and followed through.
• Drafts and/or generates routine communications based on straightforward information for Supervisor’s review.
• Prepares and types letters, emails and other area related correspondence for the Dean’s Office.
• Manages the calendars of the central meeting spaces in the faculty’s main building. Makes decisions on priorities based on the incumbent’s understanding of various department and programs needs and emergent issues.
• Creates and maintains spreadsheets and/or databases. Prepares standard and ad-hoc reports for the area. Designs and develops customized reports for specific needs.
• Schedules and coordinates meetings, events and activities including scheduling rooms, organizing equipment, ordering catering and assembling materials.
• Supports faculty wide events as needed.
• Initiates purchase requisitions, purchase orders and invoices through SupplyNet.
• Assists with the allocation of space and security.