Job Type: Employee
Duration in Months (for fixed-term jobs): N/A
Job Family: Administrative Support

of Open Positions: 1

Faculty/Service - Department: CPSR Operations
Campus: Social Sciences Building
Union Affiliation: SSUO
Date Posted: février 29, 2024
Closing Date: mars 11, 2024
Note : Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
Hours per week: 35
Salary Grade: SSUO Grade 06
Salary Range: $50 642,00 - $63 967,00
About the faculty/service: Faculty of Social Sciences
The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty’s masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

Under the supervision of the Associate-Supervisor, Business Operations of the Centre for Psychological Services and Research (CPSR), provides administrative support to students, professors, supervisors and directors in managing the financial and physical resources of the CPSR. Manages client files and ensures compliance with professional ethics by maintaining the confidentiality of internal and external client service requests and clinical files.
In this role, you will have the following primary responsibilities:
Physical resources: Controls and maintains an inventory of clinical materials, communication and multimedia systems and CPSR facilities.
Psychological tests and clinical materials: Manages the inventory of tests, manuals and all psychological materials used by interns and trainees during clinical internships.
Administrative writing: Prepares forms, correspondence and all other documents related to CPSR activities.
Administrative support: Performs various administrative tasks related to the coordination of the CPSR.
Reception: Replaces the receptionist (as needed) by greeting clients/patients, collecting confidential client information as well as payment and issuing receipts, in accordance with the procedures and policies of the CPSR.
Purchasing and inventory control: Carries out decentralized purchasing of goods for the sector, in accordance with all relevant policies. Controls the inventory of various supplies.
Preparation of invoices: Prepares and reviews invoices and reimbursements paid by the CPSR budget. Administers the sector’s petty cash.