Administrative Assistant at University of Wollongong

Gwynneville, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

84002.0

Posted On

28 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Client Support, Practice Management, Appointment Scheduling, Billing, Payments, Confidential Record Keeping, Collaboration, Report Preparation

Industry

Writing and Editing

Description

Permanent/Continuing, part time appointment (21 hours per week) Level 3/4: $65,896 - $84,002 (pro-rated) + 17% Superannuation Northfields Psychology Clinic is looking for a motivated and organised Administrative Assistant who thrives in a supportive, client focused environment. In this role, you’ll be the welcoming face of the clinic, ensuring clients, staff, and postgraduate psychology students receive timely, professional, and efficient support. You’ll utilise our CorePlus practice management system, coordinate appointment scheduling, assist students in learning the system, and prepare monthly reports for the Clinic Manager. Your responsibilities will also include billing and payments, issuing invoices, banking daily income, and maintaining accurate, confidential client records. You’ll play a key part in preparing students for placement by supporting required verification processes, and you’ll collaborate closely with the broader administrative team to ensure smooth operations, including contributing to meeting minutes when needed. We are seeking someone who can commit to one of the following part time schedules: Monday, Tuesday, Wednesday, Friday from 12pm to 5.30pm, or Tuesday, Wednesday, Friday from 9am to 5pm. This is a great opportunity to join a warm, purpose driven clinic where your organisational strengths and people focused approach will make a meaningful impact. How to Apply Click on the ‘Apply Now’ button at the bottom of the advertisement. You’ll be prompted to respond to a selection criteria questionnaire as part of the application process. Please also attach your CV to your application. For further information about this position, please contact Christine Carey, Clinic Manager on ccarey@uow.edu.au. Position Description Closing Date: Wednesday 18 February 2026, 11:55 PM As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender based Violence, or determined to have engaged in conduct that constitutes Gender based Violence, during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University’s employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation. The University of Wollongong is committed to equality, diversity and inclusion. As an equal opportunity employer, and a recognised leader in gender equality, we encourage and welcome applications from a diverse range of backgrounds and people including: culturally and linguistically diverse, women, disability, LGBTIQ+, and Aboriginal and/or Torres Strait Islander Australians. Note: Visa sponsorship is not available for this position. Only candidates with valid work rights in Australia are eligible to apply. This position is not suitable for remote work in accordance with the UOW Remote Working Guidelines. This position has been classified as ‘child-related work”, more information is available within the position description. The University of Wollongong was born with a mission to transform our region: to educate and empower the people of the Illawarra. Our commitment to a better future has shaped our direction and impact since our inception. Over the years, we have grown to be a global diverse and inclusive civic university, working to solve global challenges and promoting harmony and social cohesion. We are proud to be a globally recognised and respected university, opening doors for our students, staff and partners.

Responsibilities

The Administrative Assistant will coordinate appointment scheduling, assist students with the CorePlus practice management system, and prepare monthly reports for the Clinic Manager. Additional responsibilities include billing, maintaining client records, and supporting students in placement verification processes.