Administrative Assistant at Unusual Machines

Orlando, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

0.0

Posted On

21 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organizational Skills, Communication Skills, Time Management, Detail Orientation, Scheduling, Document Management, Coordination, Correspondence Handling, Data Entry, Order Processing, Invoicing, Workflow Improvement, Confidentiality, Cross-functional Collaboration, Proactive Work Ethic

Industry

Aviation and Aerospace Component Manufacturing

Description

You in This Role As the Sales Administrative Assistant, you are responsible for supporting daily sales operations by providing high-level administrative, organizational, and communication support. This role is critical to ensuring internal efficiency, accurate documentation, smooth scheduling, and clear coordination between teams. You will work closely with the Sales team and report to the Inside Sales Manager. The ideal candidate is proactive, detail-oriented, and highly organized, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. A Day in the Life • Provide administrative support to the sales team at the direction of the Inside Sales Manager • Manage calendars, meetings, and internal communications • Organize documents, records, and operational information • Serve as a central point of coordination for internal requests What You’ll Do • Manage calendars, schedule meetings, and coordinate appointments • Prepare, organize, and maintain internal documents, reports, and files • Handle internal and external correspondence via email, phone, and messaging platforms • Support Sales, and other teams with administrative tasks and data entry • Assist with order processing, invoicing, and basic reporting • Coordinate office logistics, supplies, and general administrative needs • Help streamline workflows and improve administrative processes • Ensure confidentiality and accuracy in all documentation and communications What You’ll Bring • Proven experience in an administrative assistant or office support role • Exceptional organizational and time-management skills • Strong written and verbal communication abilities • High attention to detail and accuracy • Ability to manage multiple priorities and meet deadlines • Comfort working cross-functionally with multiple departments • Proficiency with Google Workspace or Microsoft Office (Docs, Sheets, Excel, Outlook) • Experience working with CRM or ERP systems preferred • Professional, reliable, and proactive work ethic • Ability to work independently and as part of a team Preferred: • Experience supporting sales, operations, or supply chain teams • HubSpot CRM experience • Shopify or e-commerce administrative experience • Experience in a manufacturing, technology, or B2B environment What You’ll Gain • Exposure to multiple departments and core business operations • Development of strong organizational and operational skill sets • Hands-on experience improving internal workflows and processes • Close collaboration with leadership and cross-functional teams • A clear understanding of how administrative systems support business growth • Opportunities for professional growth as the company scales Compensation & Benefits Competitive compensation package Comprehensive benefits including medical, dental, and vision 401(k) Unlimited PTO Catered lunches for all employees every day of the week Employee product discounts About Us Unusual Machines is a U.S.-based drone and drone parts company focused on the small and First-Person View (FPV) segments of the drone market. Our brands - Rotor Riot and Fat Shark - are two of the most respected names in FPV and have helped shape the industry through e-commerce, product development, and a deep connection with the pilot community. We’re expanding into enterprise and defense - bringing our obsessive attention to performance, design, and U.S.-based manufacturing into high-stakes environments like search and rescue, STEM education, and military innovation. With several of our products already approved by the Defense Innovation Unit, we’re solving procurement issues for customers who demand speed, agility, and compliance. If you love working at the intersection of community, content, and cutting-edge technology, you’ll feel right at home here. We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Unusual Machines participates in E-Verify. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. We unfortunately cannot offer visa sponsorship for this position.

Responsibilities

The Sales Administrative Assistant supports daily sales operations by providing high-level administrative, organizational, and communication support to ensure internal efficiency and accurate documentation. Key duties include managing calendars, coordinating meetings, organizing records, handling correspondence, and assisting with administrative tasks like order processing and data entry.