Administrative Assistant - UPMC East at UPMC

Monroeville, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Mar, 26

Salary

0.0

Posted On

03 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Detail-Oriented, Word Processing, Electronic Mail, Spreadsheet Software, Presentation Software, Database Software, Accounting Principles, Data Analysis, Clerical Functions, Communication Skills, Time Management, Research Skills, Problem-Solving, Customer Service, Office Management

Industry

Hospitals and Health Care

Description

UPMC East is currently hiring a fulltime Admin Assistant to join our team! Whether you're looking for a collaborative team setting, excellent work-life balance or experience with an industry leader, our Admin Assistant opportunity offers many ways for you to get involved! UPMC East is currently seeking an organized and detail-minded individual to fill a fulltime Administrative Assistant role. This position will be scheduled Monday thru Friday – 8 am to 4:30 pm. UPMC offers a competitive benefits package and an opportunity to continue to grow professionally from both a technical and managerial standpoint. Candidates will be placed into the appropriate job title/salary grade based on experience and education. Apply today to see where your career can go! Purpose: Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments. Responsibilities: Under general direction, provides varied administrative support to a department or group of professionals. May make travel arrangements. Maintains various accounting and budgetary records (i.e., completes expense reports). Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest). Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Greets, screens, and directs visitors to appropriate staff member. Reviews administrative procedures and interprets them for employees. Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing). Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence). High school diploma or equivalent Three years of experience in an administrative support role Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software Ability to use applicable MS Suite products Working knowledge of business processes and procedures Knowledge of basic accounting and financial principles and functions Ability to analyze data and use basic reasoning skills Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

The Administrative Assistant provides varied administrative support to a department or group of professionals, including maintaining records, scheduling meetings, and assisting with presentations. The role also involves routine clerical functions and managing office supplies and equipment.