Administrative Assistant V - Detainer and Emergency Absence - Classificatio at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

0.0

Posted On

08 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Technical assistance, Data entry, Record keeping, Microsoft Office Suite, Criminal information retrieval, Report preparation, Policy development, Training, Problem-solving, Communication, Filing systems, Time management, Attention to detail, Organizational skills

Industry

Government Administration

Description

JOB SUMMARY Performs advanced administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Performs advanced technical assistance work for the Inmate Detainer and Extradition processes; participates in coordinating emergency absences for inmates; responds to inquiries regarding technical program and administrative regulations, policies, and procedures; and develops administrative and technical assistance policies and procedures. B. Coordinates work with departments of the agency, local, state, and federal agencies, and private organizations; and coordinates, prepares, interprets, and disseminates information concerning agency programs and procedures. C. Prepares correspondence, reports, studies, forms, and other documents; monitors, tracks status, and maintains data and documents to ensure proper handling and response; and develops and maintains filing, record-keeping, and records management systems. D. Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access. E. Organizes, assigns, and reviews the work of others; and provides training and technical assistance in the program area. * Performs a variety of marginal duties not listed, to be determined and assigned as needed MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Three years full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Inmate classification experience preferred. 4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. * Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position. For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html B. Knowledge and Skills 1. Knowledge of office practices and administrative procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill in problem-solving techniques. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill to prepare technical reports, graphs, and charts. 9. Skill to develop and implement procedures and evaluate their effectiveness. 10. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 11. Skill to prepare and maintain accurate records, files and reports. 12. Skill to train, organize, assign, and review the work of others. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The role involves performing advanced administrative support for inmate detainer and extradition processes, including coordinating emergency absences and disseminating program information. The incumbent will also maintain complex filing systems, prepare technical reports, and provide training and guidance to other staff members.