JOB DESCRIPTION

We are seeking an experienced and driven Administrative Assistant for a 12-month contract (maternity leave) to join our team! The ideal candidate will have an upbeat, positive demeanor and have excellent customer service skills, and will be able to do basic bookkeeping support.
The Administrative Assistant supports and maintains VanMeer Farm’s reputation by completing tasks relating to administrative functions and company communications. He/she is responsible for organizing and coordinating office administration to ensure organizational effectiveness and efficiency.

QUALIFICATIONS

Education
· Must have high school diploma.
· Must have post-secondary education in level entry accounting or bookkeeping.
· College diploma in a business-related field is an asset.
Skills, Knowledge & Experience
· A self-motivated team player with integrity, positive energy, optimistic attitude, and a strong work ethic.
· Ability to interact and build rapport with co-workers and customers.
· Excellent communication (oral/written) and interpersonal skills.
· Minimum 1-2 years of practical, hands-on bookkeeping experience.
· Must be proficient in operating Excel spreadsheets and accounting software. Knowledge of Sage is an asset.
· Excellent computer skills; advanced in MS Office Word, Excel, and Outlook.
· Must possess a strong attention to detail and exhibit a high degree of accuracy.
· Strong mathematical, multi-tasking, organizational, time management and problem-solving skills.
· Initiative to evaluate and determine the best solutions to solve problems as they arise.
· Capable of working independently, most of the time, but flexible, adaptable, and willing to ‘roll up sleeves’ to get the job done in a very team-oriented culture.
· Experience working in an agricultural environment is a strong asset.
Rate of pay determined based upon experience.
Job Type: Fixed term contract
Contract length: 12 months
Pay: $20.00-$23.00 per hour

Benefits:

• Dental care
• Extended health care
• Vision care

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In perso

General Administrative responsibilities include, but are not limited to:
· Providing support to customers, suppliers, and the general public as the first point of contact.
· Managing scale operations: interacting with employees/customers and accurately recording transactions, and corresponding data tracking.
· Answering incoming phone calls and in person communications in a professional and friendly manner, taking/forwarding messages, and positively representing the company.
· Replying to information requests and inquiries with accurate and up-to-date information.
· Ensuring filing systems are maintained and current.
· Dispatching, tracking and receiving commercial documents via courier.
· Responsible for shipping and receiving products and services ensuring data is recorded accurately and in a timely manner.
· Complete other day to day tasks, such as running errands, bank runs, ordering supplies, etc.
Bookkeeping responsibilities include, but are not limited to:
· Post accounts payable invoices accurately with PO’s or requisitions attached.
· Ensuring all disbursements are supported by proper documentation.
· Processing payments/issue cheques and set up wire/bill payments according to payment terms.
· Maintaining the accounts receivable billing system: performing day to day transactions, including verifying, classifying, computing, and posting data.
· Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
· Generating A/R invoices and customer statements.
· Collecting accounts, processing payments, and preparing/posting bank deposits.
· Maintaining, updating, and reconciling inventory records.
· Verifying and reconciling employee time reports, create supporting documentation, and perform payroll data entry.
· Processing new employees, modifications, and terminations.
· Answering employees’ questions and concerns regarding payroll.
· Bank entries and reconciliations.
· Recurring monthly journal entry and payment processing.