Administrative Assistant at Vibrant LLC

North Liberty, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

20.0

Posted On

09 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer service, Scheduling, Administrative support, Microsoft Office, Excel, PowerPoint, Adobe, Communication skills, Data entry, Social media management, Content creation, Documentation, Time management, Problem solving, Teamwork

Industry

Marketing Services

Description

Description Vibrant is searching for an Administrative Assistant who will support our mission. The Administrative Assistant provides support to our managers and employees, assisting in daily office needs and our company’s general administrative activities. Helps ensure that all interactions between the organization and others are positive and productive. Responsible for confidential and time sensitive material. Benefits Office hours 8-5 M-TH, 8-12 F (still paid 40 hours) No on call, no weekends PTO, sick time/mental health and 8 paid holidays Access to daily pay Wellness benefit 401K and company match (after 1 year of service) Casual & fun office vibe Work that matters & company that cares Opportunity for growth Requirements Basic Functions The Administrative Assistant provides support to our managers and employees, assisting in daily office needs and our company’s general administrative activities. Helps ensure that all interactions between the organization and others are positive and productive. Responsible for confidential and time sensitive material. Responsibilities: · Answer phones, emails, and texts to provide customer service to our field staff, clients and their families and referral sources · Provide daily scheduling needs · Greet, welcome and provide general support to all visitors · Assist with documentation requirements · Prepare marketing, intake and onboarding materials · Assist with annual client paperwork · Basic office functions – scanning, sorting/preparing mail, filing, preparing documents etc. · Order and maintain office supplies · Run operational reports as directed from Management/Administration · Create/manage content for social media and/or website blogs • Always represent the agency professionally • Other duties as assigned Essential Qualifications: · Demonstrated customer service skills and ability to de-escalate situations · Computer/keyboarding skills: Microsoft office, excel, PowerPoint, Adobe · Have an interest in serving the elderly or people with disabilities · Excellent verbal and written communication skills · Ability to provide customer service to all types of people of different age, race, gender, socioeconomic status and special needs. · Ability to manage multiple projects and deadlines; and thrive in a fast-paced environment · Have a positive attitude and be a team player Special Requirements: • Ability to drive to work site locations • Valid Driver’s License and auto insurance • Ability to lift 25-50 lbs., bend, twist, kneel, reach, push, pull and carry

Responsibilities

The Administrative Assistant supports managers and employees by handling daily office needs, scheduling, and general administrative activities. They are also responsible for managing documentation, client interactions, and creating content for social media and blogs.