Administrative Assistant at Viwinco Windows

New Morgan, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Detail Orientation, Proactivity, Scheduling, File Management, Project Timeline Tracking, Content Creation, Inventory Management, Event Planning, Logistics Coordination, Proofreading, Editing, Microsoft Office, Salesforce, Communication, Multitasking

Industry

Wholesale Building Materials

Description

Viwinco is a leading manufacturer of high-quality vinyl windows and doors, proudly serving the residential and commercial construction markets. For decades, we’ve built our reputation on craftsmanship, innovation, and a commitment to continuous improvement. Our team-driven culture focuses on operational excellence, customer satisfaction, and investing in our people. As we continue to grow, we are looking for individuals who are motivated, adaptable, and ready to make an impact. At Viwinco, our marketing team doesn’t just support the business—we help drive it. We’re looking for a highly organized, detail-driven, and proactive Marketing Administrative Assistant to keep our marketing operations running smoothly and efficiently. If you thrive in a fast-paced environment, enjoy wearing multiple hats, and take pride in keeping things organized and on track, this role is for you. What You’ll Do: Keep Marketing Moving * Provide day-to-day administrative support to the marketing team * Manage schedules, organize files, and coordinate team meetings * Track project timelines and help keep cross-functional initiatives on schedule * Support sales team requests and assist with light content creation as needed * Jump in where needed—this role requires flexibility and a sense of urgency Own Our Marketing Materials * Manage promotional items and literature inventory to ensure accuracy and availability * Conduct weekly cycle counts and monthly inventory audits * Process and ship materials to support the sales team * Coordinate ordering and restocking of promotional items Support Memorable Events * Assist in planning and executing on-site and off-site events * Coordinate logistics and provide hands-on support during events * Help manage company tours, including scheduling and catering Drive Internal Communication * Compile and prepare weekly company updates * Proofread and edit presentations, reports, and internal communications * Serve as a key support contact during marketing campaigns Contribute to Business Growth * Support customer account setup and onboarding processes * Assist with communication and coordination across teams * Ensure documentation is accurate, complete, and submitted on time * Help analyze accounts and ensure smooth setup and execution What You Bring: * High school diploma or equivalent required * Associate degree in Communications or a related field preferred * Experience in administrative support, marketing coordination, or event planning preferred * Project management experience is a plus * Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) * Salesforce experience is a plus * Bilingual (English/Spanish) preferred (reading and writing) * Exceptional organization and multitasking abilities * Strong written and verbal communication skills * High attention to detail—especially when managing inventory and proofreading materials * Ability to lift and move boxes as needed * A positive, team-first mindset with a willingness to jump in and help What Makes You Successful in This Role * You stay organized even when things move quickly * You take initiative and solve problems before they escalate * You’re dependable and follow through on commitments * You’re adaptable and comfortable supporting a variety of projects Additional Details * Occasional evening or weekend availability may be required for events Join a team where your work keeps everything—and everyone—moving forward.

Responsibilities

This role provides essential day-to-day administrative support to the marketing team, managing schedules, coordinating meetings, tracking project timelines, and handling inventory of promotional materials. Additionally, the assistant will support event execution, internal communications, and customer account setup processes.