Administrative Assistant at VOLUNTEERS OF AMERICA SOUTH CENTRAL LOUISIANA

Baton Rouge, Louisiana, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

17.5

Posted On

08 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Support, Microsoft Office Suite, Data Analysis, Communication Proficiency, Attention To Detail, Inventory Management, Policy Updates, Record Keeping, Accounting Support, Project Coordination, HR Liaison, Safety Committee Participation

Industry

Non-profit Organizations

Description

Administrative Assistant – HUD Housing Summary Under the direct supervision of the Director of HUD Housing this position is responsible for providing clerical support to the HUD Director, the Corporate office and aid the Community Administrators with projects as needed. Essential Functions * Provides support to the HUD Director and Community Administrators 1. Special projects 2. Interoffice mail runs 3. Attends HUD staff management meetings; responsible for minutes and agenda 4. Assists with HUD policy and procedure updates 5. Maintains schedule for all HUD reports 6. Coordinates and files incident reports 7. Assists HUD staff with Annual Health Fair 8. Coordinates and tracks GOOD 365 donation pick ups 9. Tracks HUD inventory and disposal lists 10. Provide administrative and clerical support to the Community Administrators 11. Assist with other projects as assigned by they Community Administrator and or HUD Director 12. Maintains schedules for all required reports along with HUD file audits, management reviews, REAC inspections audit, and budget submissions 13. Assists with special projects relating to the tenants or the HUD Program * Provides assistance with HUD accounting functions 1. Tracks HUD property expenses and follows strict timeline for payment 2. Reviews and prepares for payment HUD mileage/requisition/purchase orders 3. Processes HUD reserve for replacement reimbursements * Provides support to Corporate Administration 1. HR Liaison 2. HUD rep on Safety Committee Competencies 1. Communication Proficiency 2. Attention to Detail 3. Initiative 4. Analysis of Data 5. Accountability Supervisory Responsibility This position has no direct reports Required Education and Experience * High School Diploma * 3-5 years of clerical experience * Proficiency in Microsoft Office Suite – Word/Excel/PowerPoint/Publisher/Outlook * Professional certification and/or equivalent experience in Section 8 Physical Demands While performing the duties of this job, the employee is frequently required to stand; walk; sit, use hands, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee can sometimes be exposed to weather conditions. Volunteers of America South Central Louisiana, Inc. offers a comprehensive benefit package to include: Health, Dental, and Vision Insurance, 403-B Pension Plan, Short and Long Term Disability Insurances, Life Insurance, paid annual holidays, Vacation and Sick leave. Equal Opportunity and Affirmative Action employer, Volunteers of America South Central Louisiana, Inc. considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any legally protected status. We will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.

Responsibilities

The Administrative Assistant provides clerical and project support to the HUD Director and Community Administrators, including managing reports, audits, and inventory. The role also assists with HUD accounting functions and serves as an HR liaison for the corporate office.