Administrative Assistant at Voxai Solutions Inc

Coppell, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

20.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Receptionist Duties, Data Entry, Microsoft 365, Excel, Time Management, Organizational Skills, Interpersonal Communication, Problem Solving, Decision Making, Project Management, Record Maintenance, Event Coordination

Industry

Software Development

Description

Description A 20-year-old IT company located in Coppell, TX specialized in customer experience and contact center technologies seeks a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Office/Operations Manager and office team, including receptionist duties such as greeting guests, answering phone calls, and representing the company in a professional manner. This is a highly visible position within the company and requires an outgoing, professional personality and willingness to be helpful to all staff. Responsibilities: Receptionist duties to include greeting visitors and answering phones Perform data entry tasks accurately and efficiently to maintain up-to-date records Create and update Excel spreadsheets and other documents as required Manages various office needs, such as mail, deliveries, and errands Keep breakrooms, seating areas, conference areas, main desk, and coffee bars clean, properly stocked, and well-organized Prepares and distributes reports Assist Office/Operations Manager with coordination of events Maintain proper inventory of office supplies Performs other duties as assigned Serves as designated backup to the Office/Operations Manager Requirements Experience/Knowledge/Abilities: Must have a minimum of 2 years’ experience as Admin Assistant A proactive attitude towards problem-solving and a willingness to learn new skills Must be adaptable to changes sometimes without advance notice Must be able to work effectively in a sometimes fast-paced atmosphere Proficient using Microsoft 365 Manage & maintain accurate records and databases Effective time management and organizational skills Strong interpersonal and communication skills (written & verbal) with ability to be diplomatic, tactful, and professional Ability to handle projects independently with minimum direction Strong organizational skills with the ability to prioritize tasks effectively Strong decision-making skills Beyond daily administrative tasks, you will occasionally have larger projects to support Must be a self-starter Ability to learn new software Ability to pass a background check and drug test Ability to lift up to 25 pounds Additional Information: Pay: $17-$20 per hour Hours: 3 days a week (with 1 hour lunch) - flexible on the days This is an On-Site position in Coppell, Texas Benefits not included

Responsibilities

Provide administrative and receptionist support, including greeting guests and managing phone calls. Maintain office organization, handle data entry, and assist the Office/Operations Manager with reports and event coordination.