Administrative Assistant (VP of CS) [Internal] at Alleviate

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

25.0

Posted On

20 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Written Communication, Verbal Communication, Microsoft Office Suite, Attention to Detail, Confidentiality, Customer Service, Documentation, Reporting, Policy Updates, Cross-Department Communication, Project Support, Meeting Coordination, Record Keeping, Task Monitoring

Industry

Financial Services

Description

Join our team as an Administrative Assistant, where you'll play a vital role in supporting the Customer Service Department Head. You'll manage scheduling, documentation, reporting, and policy updates while coordinating communication across departments and assisting with special projects. If you're highly organized, detail-oriented, and thrive in a dynamic environment, we want to hear from you! Schedule: 8-hour shift, Monday to Friday. Hours may vary based on business needs. Location: Fully In-Office (Irvine, CA) Starting Pay: $23 - $25 per hour ABOUT THE COMPANY: Alleviate is one of the fastest growing companies in the Debt Relief space. Every day we help clients find solutions to their financial challenges. We are a vibrant and energetic organization of nearly 500 employees. Alleviate offers a fun, supportive culture with endless opportunities for growth and promotions. We are currently investing heavily in marketing and technology to ensure continued growth. OUR HOME: Alleviate has a 30,000 Sq foot headquarters based out of Irvine, CA. Our headquarters is located in the heart of Orange County’s booming business and finance district. Our state of the art office has 2 designer living rooms, 2 cafes, a meditation room, fully equipped work stations, and a free fitness center. We offer catered lunches, on-site food trucks, in-office games, paid parking, quarterly parties & events, volunteer events, and much more! OUR CULTURE: Why do our employees love working here? Company-branded clothing and accessories Consistent employee recognition and appreciation Company-sponsored events and volunteer opportunities WHAT YOU'LL DO: The Administrative Assistant to the VP of Client Success supports the CS Department Head with general administrative functions. This role includes coordinating cross-department communication, assisting with special projects, and attending meetings as needed. Act as the primary source of direct support to the VP of Client Success and the CS Department as a whole. Offer additional support to the leadership team of the CS department as instructed. Create, organize, and maintain records, reports, and other critical documents to ensure easy accessibility. Assist with drafting, revising, and maintaining departmental policies and procedures. Generate, format, and analyze reports to support departmental initiatives and performance tracking. Support the Department Head with special projects, including planning, research, and implementation tasks. Act as the main point of contact between the Customer Service department and other teams, facilitating clear and efficient communication. Attend meetings with and on behalf of the Department Head when required, taking notes and ensuring follow-up on action items. Monitor deadlines and ensure that assigned tasks and projects are completed efficiently. Provide support on ad hoc assignments and adapt to the evolving needs of the department. Follow all policies and procedures for the department and Company, including personnel policies and expectations as outlined in the Employee Handbook. WHAT YOU'LL NEED: High school diploma or equivalent. 6+ months of experience within the Company ideal. 2+ years in an administrative or assistant role, preferably within a customer service or corporate environment. Exceptional organizational and time-management abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle sensitive and confidential information with discretion. High attention to detail and accuracy in all work. We understand potential comes in many forms. Even if you don’t check every box, we still encourage you to apply; as we consider all qualified candidates, and any person who is driven to help others. ADDITIONAL PERKS & BENEFITS: Health, dental, and vision benefits available after 30 days of employment Ancillary benefits including legal services, disability insurance, Employee Assistance Program, and much more! 80 hours of PTO, 40 hours of Sick Pay, and 2 Health & Wellness Days Paid holidays 401(k) that can be elected from day 1 of employment! The opportunity to work alongside an incredible group of people who are all driven to help others Alleviate Financial Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This position must pass a post-offer pre-employment criminal background check.

Responsibilities

The Administrative Assistant supports the VP of Client Success by managing scheduling, documentation, and communication across departments. This role also involves assisting with special projects and ensuring efficient task completion.