Administrative Assistant (Wellness and Fitness) - ZR_30094_JOB at BruntWork

Quezon City, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

10 Mar, 26

Salary

0.0

Posted On

10 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Written Communication, Scheduling Systems, Administrative Task Management, Email Platforms, Messaging Systems, CRM Tools, Attention to Detail, Problem-Solving, Family-Oriented Communication, Self-Motivated, Independent Work, Client Engagement, Organized Record Keeping, Proactive Follow-Up, Client Payments

Industry

Staffing and Recruiting

Description

This is a remote position. Schedule: (20 hours per week minimum), transitioning to full-time in March Monday through Friday, Flexible hours Eastern Time Zone hours Job overview: This is an exciting opportunity to join a wellness-focused business as their first virtual assistant, helping streamline operations while the owner focuses on what they do best - coaching and teaching. You'll be the vital support system that ensures seamless client communications, scheduling, and administrative operations for a business that truly cares about its community. Starting part-time during the quieter season, you'll have the opportunity to grow with the business and transition to full-time as operations scale up during peak season. This role offers the perfect blend of administrative efficiency and personalized customer service in a family-friendly business environment. Responsibilities: Manage and coordinate client scheduling, rescheduling, and appointment confirmations through the Lead Connector platform Process client payments and handle billing inquiries with attention to detail Provide exceptional customer service through email communications and text messaging Send monthly reminders, evaluations, and program updates to clients Proactively identify scheduling gaps and follow up on missing client confirmations Order supplies and materials as needed, including gifts for children and program certificates Monitor client engagement patterns and flag potential issues or opportunities for the business owner Maintain organized client records and ensure smooth communication flow Support various administrative tasks and documentation as the business grows Provide personalized, caring communication that resonates with families and mothers Requirements Strong customer service background with excellent written communication skills Experience in wellness, fitness, or child-focused industries is a plus Experience with scheduling systems and administrative task management Proficiency with email platforms, messaging systems, and CRM tools (Lead Connector experience preferred) Exceptional attention to detail and proactive problem-solving abilities Comfortable working with family-oriented businesses and communicating with parents Ability to work Eastern Time zone hours with consistent availability Professional demeanor with a warm, personable communication style Self-motivated with the ability to work independently while maintaining regular communication with the business owner Independent Contractor Perks: Permanent work-from-home Immediate hiring Steady freelance job ZR_30094_JOB

Responsibilities

The Administrative Assistant will manage client scheduling, process payments, and provide exceptional customer service. They will also maintain organized client records and support various administrative tasks as the business grows.