Administrative Assistant at WellPower - Administrative

Denver, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Apr, 26

Salary

57803.2

Posted On

23 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Clerical Services, Data Tracking, Scheduling, Record Maintenance, Document Production, Interpersonal Skills, HIPAA Compliance, Office Equipment Operation, Mail Distribution, Appointment Scheduling, Insurance Knowledge, Organizational Skills, Communication Skills, Time Management, Team Support

Industry

Mental Health Care

Description

WellPower envisions a community where every person’s mental health is fostered through strength, resilience and hope. We empower people to overcome barriers and achieve lasting well-being through collaborative behavioral health care and comprehensive support. Our Guiding Principles: Person Centered. We honor people’s identities, lived experience and journeys and treat every person with the dignity we all deserve. Exceptional Care. We offer compassionate, innovative services that meet people where they are, from immediate support to long-term recovery. Integrity. We operate from a deep foundation of ethical, accountable practices in all we do. Organizational Resilience. We meet the moment and adapt to changing contexts with collaborative creativity, agile business processes, and financial stewardship. Position Summary: Provide courteous and professional customer service to the people we serve, staff, and visitors. Provide front and back office clerical services including but not limited to: maintaining schedules, answer phones, develop flyers/documents, produce reports, track data, room reservations, mail distribution, records maintenance, and general administrative support to teams at a site. Assist staff, managers, and/or other supervisors as assigned. Compensation & Benefits: $57,803.20 per year For complete overview of our robust Benefits: https://wellpower.org/workplace-of-choice/ The posted range represents the full hiring range. Offers will not exceed this range, the majority of candidates are placed near the midpoint based on experience and qualifications. Job Duties & Functions: Create a positive experience for the people we serve and guests through professional conduct and customer service at the front desk. Ensure front desk and lobby are aesthetically pleasing, safe, and friendly for all guests. Receive and screen clinic telephone communications ensuring callers are directed to the appropriate destination in a timely fashion. Maintain positive interpersonal interactions with internal and external customers. Apply situational awareness and appropriate techniques to handle situations before they escalate. Maintain Outlook calendar, tasks, room reservations and meetings, and fulfill email requests as appropriate. Maintain each consumer’s HIPAA rights, and other protections of confidentiality and privacy. Maintain records and files. Organize, compose, and produce letters, memoranda, reports, and other documents, ensuring grammar, spelling, and punctuation are correct. Compose some routine correspondence. Generate and submit necessary reports. Maintain appropriate boundaries that avoid creating dual relationships. Replace toner and paper in equipment. Copy/scan/fax information as required. Sort and distribute incoming mail and prepare outgoing mail. Arrange transportation authorizations and the transportation for dependent clients. Attend meetings as assigned. Accurately schedule consumer appointments with psychiatrists, nurses and other clinical staff. Input and extract data from the appointment scheduling system. Check-in consumers at each visit. Verify demographic and insurance information and collect co-pays. Understand insurance and accounts receivable information to maintain minimal consumer balances. If applicable to your site, read, understand, and excel in procedures for maintaining consistent standards of the paper and electronic medical record (EMR), which is outlined in the HISM manual and in the monthly eCET updates. Ensure prompt, accurate, and efficient handling of documents for filing and scanning: items such as consumer identification, medical record number, team number, and general status of treatment. Make sure consumer records are accurate and complete. Complete requests for information from both clinical and administrative staff. Follow organizational and departmental procedures, rules and guidelines. Execute all benchmarks and deliverables assigned. Arrange transportation authorizations and the transportation for dependent clients. Complete requisitions for needed office supplies and equipment. Coordinate basic office maintenance and janitorial needs. In Front Office Managers absence, provide for coordination of clinic needs and program. Perform a variety of administrative duties to ensure smooth running of the clinic. Maintain a trauma informed environment of wellbeing. Perform other duties as assigned. Requirements & Qualifications: High School Diploma or equivalent Minimum of two years: Administrative Assistant, Customer Service, or Receptionist experience, plus the ability to type 60 wpm are required. Work experience at a health clinic or mental health organization preferred. -OR- Bachelors degree plus a minimum of 2 years working in mental health and the ability to type 60 wpm required. Work Location: This is an opportunity open to folks residing in the Greater Denver Metro area. Shift/Hours: This is a Monday-Friday opportunity from 8am - 4:30pm Physical Requirements: Ability to sit, stand, bend and reach, operate standard office equipment such as phone, computer, facsimile, copier/printer/scanner, and other business machines. Occasional lifting up to 30 lbs. Mostly office based. May require occasional evening or weekends. Applications will be reviewed on an ongoing basis. Learn more about WellPower: WellPower is committed to fair and equitable hiring with salaries based on relevant factors, such as work experience, education, and certification/licensure (rather than wage history). Toward the principle of equal pay for equal work, we post and hire within defined hiring salary ranges. We ask all applicants to carefully review the hiring salary range for each posted job opportunity, as we will not hire outside the predetermined range. WellPower is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment, transfer, or promotion opportunities without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. For a complete overview of our robust benefits, visit: https://wellpower.org/workplace-of-choice

Responsibilities

Provide courteous and professional customer service while performing front and back office clerical services. Assist staff and maintain records, ensuring compliance with confidentiality and privacy standards.