Administrative Assistant at WGI INC

West Palm Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Feb, 26

Salary

0.0

Posted On

14 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Microsoft Office, Communication Skills, Organizational Skills, Time Management, Problem-Solving, Data Entry, Event Coordination, Customer Service, Attention To Detail, Team Collaboration, Meeting Coordination, Document Preparation, Office Management, Research Skills, Multi-tasking

Industry

Civil Engineering

Description

Overview We are seeking an Administrative Assistant with 2+ years of experience to join our team in the West Palm Beach, FL office. At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond. WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today! WGI offers a complete Benefits package including Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee assistance program. #LI-onsite Responsibilities The essential functions include but are not limited to the following duties and responsibilities, which are listed in no order of importance: Friendly, personable and outgoing. Willingness to learn new programs and skills. Intermediate skills in Microsoft office software (Word, Excel, PowerPoint, Teams) Set up meetings, prepare agendas and other documentation as needed, and assist with setting up catering for meetings as needed. Handle differing situations, problems, and deviations in the work of the office according to the manager's general instructions, priorities, duties, and goals Provides administrative support to management and staff ensuring efficient day to day operations of the office Prepares reports, proposals, memos, minutes and other documents as needed Coordinate local office events Prepares outgoing mail, and courier parcels Sorts incoming mail, and courier deliveries for distribution Make meeting and other arrangements for staff; as needed Research and create presentations Purchase, receive, and store the office supplies and snacks Code and file material according to the established procedures Data entry as required Prepares orders for and maintains office supplies; Greet and assist visitors Coordinate office procedures Reply to email, telephone or face-to-face enquiries Work with Manager to ensure efficiency of administrative processes and procedures Provides front desk support Overseeing entry into the office Maintains cleanliness and organization of the office Assist with the coordination of the internal training sessions, field associate travel, and other accommodations Qualifications High School Diploma or equivalent; college degree preferred 5+ plus years prior administrative experience Proficient in the use of Microsoft Office, Outlook, PowerPoint and Internet Ability to operate copy machine, scanner, and fax machine Ability to read and interpret documents Possesses excellent oral and written communication skills, and basic math functions Strong organizational and planning skills Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Ability to work independently Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas Physical Demands The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visa. WGI does not accept any unsolicited resumes. should any 3rd part agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI and no placement fee will be provided. All agencies and vendors are required to have a signed WGI vendor agreement form the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding. All third-part recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy. If you have what it takes to join our growing organization and want to be part of a dedicated team, please apply today. In return, WGI provides a competitive salary and an outstanding work environment. WGI is an Equal Opportunity Employer/Veterans/Disabled.

Responsibilities

The Administrative Assistant will provide administrative support to management and staff, ensuring efficient day-to-day operations of the office. Responsibilities include preparing reports, coordinating meetings, and managing office supplies.