Administrative Assistant at White Energy - Hereford, TX

Hereford, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Feb, 26

Salary

0.0

Posted On

05 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Bookkeeping, Organizational Skills, Communication Skills, Attention To Detail, Time Management, MS Office, Excel, Analytical Skills

Industry

Description

Description White Energy is a fast-growing company that is strengthening America’s commitment to clean, renewable energy. It owns and operates two state-of-the-art plants that are among the nation’s leading producers of biofuels and animal feed. Ethanol produced by White Energy enjoys low carbon intensity ratings, which is attractive to the growing West Coast market for low carbon fuels. We have the energy to succeed! We have an outstanding career opportunity and growth for an administrative assistant at our Hereford Texas plant. Our ideal candidate will enjoy working at a growing company, paying great attention to detail, and the ability to manage and prioritize multiple responsibilities in a dynamic, fast-paced environment. This position will work closely with plant management by assisting with general administrative, accounting and HR functions. The ideal candidate is highly organized and detail-oriented to ensure the Hereford Plant office operates smoothly and efficiently. ESSENTIAL FUNCTIONS AND BASIC ADMINISTRATION DUTIES: Good understanding of office administration and basic bookkeeping practices. Track and order office supplies. Filing as needed. Works with vendors. Maintains files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices. Redirect phone calls/guests to the appropriate department and take down messages. Maintain mailing or packages both incoming and outgoing and distribute them to their appropriate departments. Coordinates plant communications, meeting notices, and various other notices. Assists with ordering food and other supplies for meetings and events when necessary. Help to maintain the organization of the administrative building. Help coordinate on-site activities or events. Performs general front desk duties. Laison for all recruiting/onboarding activities; interview scheduling, background/drug testing, new hire paperwork, training, etc. Maintains employee communications – bulletin boards, birthday cards, placing orders for hospital stays or funerals, etc. Other duties as assigned. REQUIRED KNOWLEDGE & EXPERIENCE: · 2 years front desk/administrative experience · Proficiency in MS Office and Excel sheets is a must · Organizational and communication skills, both written and verbal · Strong attention to detail, analytical and possesses a proven result orientation. · Time management skills to be able to prioritize activities, especially when there is a high volume of tasks · Basic understanding of basic bookkeeping and accounting payable/receivable principles PHYSICAL REQUIREMENTS: · This job may require lifting of up to 50 pounds occasionally. We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Responsibilities

The Administrative Assistant will assist plant management with general administrative, accounting, and HR functions. This role involves maintaining office organization, managing communications, and supporting recruiting and onboarding activities.