The Profile School District has an opening for a fulltime Administrative Assistant. Position Duties and ResponsibilitiesExcept as specifically noted, the following functions are considered essential to this position: Answer phones and greet the public.Supervision of office personnel.Carry out the duties of the school secretary in her absence.Coordination with the personnel at the SAU #35 in the area of payroll, account balances, purchase orders, invoices and staff attendance.Process requisitions and purchase orders by using Infinite Visions accounting software. Place orders after proper approval.Process payment of invoices for school board manifest.Maintain records of expenditures and balances in school district accounts. Maintenance of staff recordsSubmit payroll information to SAU #35Process Worker Compensation formsAnnual preparation of school budget.Make deposits for student activities accounts; reconcile bank statements.
Keep records of the student activities accounts and issuing checks upon proper authorization.Requisitioning and disbursing office supplies.Maintain contents of school safe.Handling all aspects pertaining to incoming and outgoing mail and shipments involving private carriers.Maintains equipment, troubleshooting failures and calling for repairs.Making trips to SAU#35 and bank as needed. Managing administrative software for student information and staff (PowerSchool, Enriching Students and My Learning Plan for staff).Graduation and Senior Celebration preparation: Order diplomasPrint programsOrder awardsPrepare annual academic awardsServes as go-to for office inquiries and conflicts.Perform other duties as assigned by the principal

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