Administrative Assistant at Wipfli CPA Consultants

Bengaluru, karnataka, India -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

0.0

Posted On

07 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Facility management, Logistics coordination, Front office management, Inventory management, Vendor management, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Data analytics, Communication skills, Documentation, Procurement, Housekeeping supervision, Security coordination

Industry

Business Consulting and Services

Description

Overview Position: Administrative Assistant – Finance & AdminExperience: 3 to 5 yearsType: Full Time Employee (FTE) Under the direction of Manager, the Administrative Assistant works on India Admin in a timely fashion, with the expected quality in accordance with organization policies and procedures. Administrative Assistant works closely with the team to deliver the collective output to the firm on a timely basis. Responsible for managing the administrative activities, logistics and facilities at BLR office.Core Responsibilities.Daily cleaning and upkeeping of facilities..Weekend deep cleaning..Regular maintenance of plumbing and electrical at office premises..Daily Food and Beverage arrangements..Maintain hygiene in cafeteria - 4th Floor and 8th Floor Cafeteria..Preparation of Monthly Calendar/Roster for House Keeping Staff/Security Staff..Daily monitoring and coordination with House Keeping Staff and Security Staff.Handling all documentation relating to material movements and courier services..Front office management such as handling visitors, new joiners and other guests..Review and procure groceries/housekeeping materials/stationaries for daily operations..Obtaining invoices from admin vendors for payment purposes..Maintenance of Admin Inventory on a weekly basis and report to admin Manager..Maintenance of Cubicle and Office Keys.Periodic Maintenance of facility and office equipment such as:•UPS, Air Conditioners•Electrical Inspections•Carpet shampooing, Chairs and Workstation•Fumigation.Laptop stickers management etc.,.Transport coordination (Monitor the daily route vehicles and arranging the cab as and when required with prior approval from the Manager)..Busy season weekend and late-night supports.Training, Outing and Team Event supports.Logistic support for US visitors..Support for Workday Entries (Invoice upload etc.) as required.Logistics support for sports & cultural committee events.Other logistics and admin support for smooth function of the production area.Additional ResponsibilitiesPage 2 of 2.Collaborate with other teams to address their needs in timely manner.Learn Wipfli Way to enhance team collaboration and collectively work towards common objectives..Work with the performance coach to develop the skills required to go up in the value chain.Participate in operational support activities related to the practice/teamSkills & Qualification.B.com/BBA/M. Com.Hand-on experience on applications..Good Administrative knowledge..Good Communication Skills.Good at Excel, PPT and Word.Good knowledge of data analytics tools. (Preferred, not mandatory)No. of positions: 01Work location: Bengaluru, Wipfli India.

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Responsibilities

The Administrative Assistant is responsible for managing daily facility operations, including cleaning, maintenance, and logistics at the Bengaluru office. They also oversee front office management, vendor coordination, and support for team events and visitors.