Description:
About the Club: Woodstock Club, founded in 1915, is a vibrant private club located in Indianapolis, IN. Woodstock Club is a 501(c)(7) organization with many amenities including a beautiful & stately clubhouse, 2 freshly renovated full-service dining rooms, multiple banquet rooms, 3 pools, 7 Har-Tru tennis courts, 3 platform tennis courts with a warming hut, 5 pickleball courts & a pristine 9 hole golf course. Woodstock’s staff & membership are notably warm and welcoming.
Open Position: Administrative Assistant
Available immediately, Hourly – Non Exempt, Benefits Eligible
Reports to: Controller & Membership Director Supervises: NA
Job Summary: We are seeking an organized, accurate service-minded individual to complement our Club Staff. Primary daily duties include fielding incoming phone calls, questions, or directing members to appropriate personnel, recording reservations for dining and events, managing incoming mail/shipments and placing monthly supply orders.

EDUCATION OR EXPERIENCE

• No special degree is required
• Prior Accounting, Office or Administrative Assistant experience is preferred, but is not required

JOB KNOWLEDGE, CORE COMPETENCIES AND EXPECTATIONS

• Preference will be given to a friendly individual who is an excellent verbal and written communicator, and can demonstrate their ability to organize thoughts, people and processes with accurately in a busy atmosphere.
  Requirements:

ACCOUNTING DUTIES

Daily: Process Deposit checks
Record Tips
Review Credit card detail report and clear daily
Tracks Member accounts
Weekly: File Paid invoices
Report Tips, ensure balance with GL & submit to Controller
Monthly: Fold, Stuff mailed statements
Run monthly fixed assets report, copy and send to Auditors.
Add “Other Clubs” to payables
Reconcile Cash Account
Occasionally: Assist with Audit duties
Create POS (Northstar) accounts for billing purposes

HISTORIC FOUNDATION RESPONSIBILITIES

Deposits and tracks all donations
Send Thank you letters monthly and tax receipts annually
Responsible for communicating/mailing all Foundation events / promotions