Administrative Assistant - (WP Office) at LaBella Associates

White Plains, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Mar, 26

Salary

25.0

Posted On

11 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Tasks, Front Desk Services, Communication Skills, Organizational Skills, Time Management, Microsoft Office Suite, Customer Service, Attention to Detail, Confidentiality, Task Prioritization, Independent Work, Dynamic Environment, Mail Management, Travel Coordination, Inventory Management, Printing and Binding

Industry

Architecture and Planning

Description

We are currently seeking a diligent and efficient individual to join our team as an Administrative Assistant/Front Desk Staff. Your expertise in handling administrative tasks and providing exceptional front desk services will be invaluable to our organization. This role encompasses various responsibilities, including answering phone calls, managing mail and supplies, overseeing printing and binding tasks, greeting visitors, and supporting general administrative duties. This will be a part time position reporting into our White Plains, NY office. Responsibilities Respond promptly and professionally to incoming phone calls, redirecting them to the appropriate staff members or taking accurate messages. Efficiently handle all incoming and outgoing mail, including sorting, distributing, and ensuring timely delivery. Manage FedEx shipments, tracking packages, and coordinating with courier services as necessary. Maintain and organize inventory, ensuring an adequate supply of office materials for daily operations. Assist with printing, binding, and packaging submissions for staff members. Create a welcoming and professional environment by greeting and assisting visitors. Coordinate travel arrangements and make deliveries of submissions or proposals when required. Provide comprehensive administrative support, including scheduling appointments, managing calendars, and organizing meetings. Maintain accurate and organized files and records, ensuring proper documentation. Collaborate on additional administrative tasks and projects as assigned. High school diploma or equivalent qualification. Preferably, previous experience as an administrative assistant or in a similar role. Exceptional verbal and written communication skills. Strong organizational and time management abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Capability to prioritize tasks and work independently in a dynamic and fast-paced environment. Keen attention to detail and a commitment to performing duties with a high level of accuracy. Professional demeanor and excellent customer service skills. Demonstrated ability to maintain confidentiality and handle sensitive information. Flexibility in adapting to changing priorities and managing multiple tasks simultaneously. Must have a valid driver’s license. Physical Requirements: Sit for extend periods of time. Use a computer and keyboard. Lift or carrying up to 25 lbs. Salary Range: ($23/hr. - $25/hr. ) The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below. o Flexible Work Schedule o Health/Dental Insurance o 401k Plan with Employer Match o Short & Long Term Disability o Profit Sharing o Paid Time Off o Leadership Development Program o Fitness Reimbursement o Tuition Reimbursement o Referral Bonus Program o Wellness Program o Team Building Events o Community Service Events

Responsibilities

The Administrative Assistant will handle various administrative tasks, including answering phone calls, managing mail, and greeting visitors. Additionally, the role involves providing comprehensive support for scheduling appointments and maintaining organized files.