The Opportunity:
WSP is currently seeking an organized, proactive and detail-oriented Project Administrative Secretary to join our team located at one of our client offices in Toronto. Reporting to the Project Manager the Project Administrative Secretary will be responsible for providing clerical and administrative support for an assigned project team.
The ideal candidate will possess exceptional communication and organizational skills, along with the ability to manage multiple tasks simultaneously. This role requires a high degree of professionalism, and the ability to work independently with minimal supervision.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we’re proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we’re growing and pushing ourselves every day to be greater than yesterday - we’re open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it’s like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

WeAreWSP

What you can expect to do here:

• You will provide proactive, high-level administrative support to the team.
• You will draft and edit correspondence, respond to internal and external inquiries, and prepare reports, summaries, and recommendations.
• You will monitor departmental priorities, track progress, and provide timely updates on key initiatives and issues.
• You will organize meetings, prepare background materials, take notes, and follow up on action items to ensure seamless execution.
• You will guide staff on office procedures, TTC policies, and administrative standards, train new support team members, and supervise temporary workers.
• You will manage payroll and mileage submissions with accuracy and attention to detail.
• You will oversee multiple SharePoint sites and access requests, ensuring site materials and links are always current.
• You will build and maintain positive relationships with key stakeholders to support effective collaboration.
• You will handle sensitive information with the utmost confidentiality and discretion.
• You will take on other duties as assigned, contributing wherever needed to support the team’s success.

What you’ll bring to WSP:

• Post-secondary education in Office or Business Administration, or equivalent experience.
• Public sector experience (TTC, Metrolinx, City of Toronto) is an asset.
• Strong grasp of business administration and modern office practices.
• Proficient in Microsoft Office Suite and relevant software; comfortable with databases and automated systems.
• Experience developing and maintaining SharePoint sites.
• Skilled at managing multiple priorities, meeting deadlines, and delivering consistent, high-quality work.

WSP is one of the world’s leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP :

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY

• You will provide proactive, high-level administrative support to the team.
• You will draft and edit correspondence, respond to internal and external inquiries, and prepare reports, summaries, and recommendations.
• You will monitor departmental priorities, track progress, and provide timely updates on key initiatives and issues.
• You will organize meetings, prepare background materials, take notes, and follow up on action items to ensure seamless execution.
• You will guide staff on office procedures, TTC policies, and administrative standards, train new support team members, and supervise temporary workers.
• You will manage payroll and mileage submissions with accuracy and attention to detail.
• You will oversee multiple SharePoint sites and access requests, ensuring site materials and links are always current.
• You will build and maintain positive relationships with key stakeholders to support effective collaboration.
• You will handle sensitive information with the utmost confidentiality and discretion.
• You will take on other duties as assigned, contributing wherever needed to support the team’s success