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Administrative Assistant, YMCA Camp Classen at YMCA of Greater Oklahoma City

, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jan, 26

Salary

0.0

Posted On

11 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Detail-Oriented, Time Management, MS Office Suite, Calendar Management, Financial Documentation, Donor Relations, CRM Proficiency, Scheduling, Task Organization, Safety Compliance, Administrative Support, Outreach Activities, Project Coordination, Team Support

Industry

Non-profit Organizations

Description

Description We are seeking a highly organized and professional Administrative Assistant to provide crucial administrative support across various departments. The primary focus will be managing daily administrative tasks, supporting staff and leadership, and assisting with donor relations and campaign activities. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities efficiently. Requirements Serve as the first point of contact for outside guests, visitors, and phone inquiries. Respond to emails and manage correspondence in a timely and professional manner. Assist staff with purchase orders, invoices, and financial documentation. Manage calendars, scheduling, and task organization for team members and leadership. Process contracts and related documentation accurately and promptly. Help create and coordinate work schedules and ensure safety compliance through Paylocity. Become proficient in MS Office suite (Outlook, Excel, MS Teams) to support daily operations. Learn and utilize camp management CRMs such as Campbrain and Campdoc. Provide administrative support for the Executive Director, including scheduling, communication, and special projects. Support the organization’s annual campaign, giving programs, grants, and capital projects. Assist in identifying, cultivating, stewarding, and thanking donors through various outreach and stewardship activities.

Responsibilities

The Administrative Assistant will manage daily administrative tasks, support staff and leadership, and assist with donor relations and campaign activities. This role requires proactive management of multiple priorities efficiently.