Administrative Assistant | ZR_29650_JOB at BruntWork

, Cebu, Philippines -

Full Time

Start Date

Immediate

Expiry Date

16 Feb, 26

Salary

0.0

Posted On

18 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Record Maintenance, Reporting, Documentation, Customer Inquiry, Communications, Financial Administration, Scheduling, Coordination, Social Media Marketing, Management, Confidentiality, Compliance, Organizational Skills, Interpersonal Skills, Creativity

Industry

Staffing and Recruiting

Description

This is a remote position. Role: Administrative Assistant Schedule: Monday, Wednesday, and Friday, 9:00 AM to 6:00 PM EST Pennsylvania (24hrs per week - includes one unpaid hour break each day) Type: Part-Time Role Overview We are seeking a reliable, detail-oriented Administrative Assistant to support the daily administrative, financial, and communications needs of our businesses (LUXE Event Space and Childcare Services). This is a hands-on role that ensures smooth operations, strong relationship management, and accurate record-keeping. You will be a key player in maintaining office efficiency and supporting our mission. Key Responsibilities 1. Data Entry & Record Maintenance o Perform accurate data entry and maintain comprehensive administrative records. o Manage and update client files, contracts, enrollment forms, and other documentation. o Ensure all records are organized, up-to-date, and easily accessible. 2. Reporting & Documentation o Prepare reports, presentations, and internal documents using Google Workspace (Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint). o Develop and format parent-facing materials, newsletters, and informational handouts. 3. Customer Inquiry & Communications o Handle inquiries from parents via phone, email, and chat with professionalism, empathy, and promptness. o Support communications between management, parents, and external partners (vendors, inspectors, regulatory bodies). o Help draft correspondence, reminders, and announcements. 4. Financial Administration o Prepare and issue invoices, receipts, and other financial documents. o Coordinate with the accounting or finance team to reconcile payments and manage billing queries. 5. Scheduling & Coordination o Coordinate meetings, staff schedules, and events to ensure operational efficiency. o Help plan center-wide events, parent-teacher meetings, and staff trainings. o Maintain a shared calendar of important dates, deadlines, and staffing coverage. 6. Social Media Marketing & Management o Design, post, and manage content across all social media platforms (Facebook, Instagram, TikTok, etc.) o Develop creative marketing campaigns to engage parents and the community o Monitor engagement, respond to comments/messages, and report on social media performance metrics o Ensure all content aligns with the center’s brand, values, and messaging 7. Confidentiality & Compliance o Handle sensitive information and personal data responsibly, ensuring strict confidentiality. o Ensure all activities comply with data protection policies and childcare regulations. o Maintain a secure filing system for physical and digital documents. Requirements Experience: 2+ years of administrative experience; social media management experience highly preferred Technical Skills: Proficient in Google Workspace and Microsoft Office; social media platforms and design tools (Canva, Adobe Spark, etc.) Communication: Excellent verbal and written communication skills; empathetic and professional when dealing with parents and staff Organizational Skills: Highly detail-oriented, with strong multitasking and prioritization abilities Creativity: Strong design and content creation skills for social media marketing Interpersonal Skills: Friendly, patient, and service-oriented; ability to build rapport with families, staff, and external contacts Confidentiality: Experience handling sensitive data securely; strong ethical sense and understanding of privacy best practices

Responsibilities

The Administrative Assistant will support daily administrative, financial, and communication needs, ensuring smooth operations and accurate record-keeping. This role involves managing client files, preparing reports, handling inquiries, and coordinating events.